Accounts Payable Job Diamonds Leisure Beach & Golf Resort

Accounting Jobs. Diamonds Leisure Beach & Golf Resort Jobs

Job Purpose

The Accounts Payable is responsible for ensuring the accurate and timely processing of financial transactions related to payables from processing supplier invoices, dealing with supplier queries, reconciling supplier accounts, timely payments of invoices, advances, utilities, applicable taxes to preparing reports on the same for perusal by management when required. This will be done by maintaining strong financial controls, managing supplier relationships, and contributing to the overall financial integrity of the organization.

Key Responsibilities

• Ensure timely and accurate posting of invoices in supplier accounts through importation of files from Adaco or posting directly to Sun systems.
• Contribute to timely closure of month end stock cycle by ensuring all invoices have been posted and imported to Sun systems.
• Timely payment of all supplier invoices, advances and utilities bills on due dates.
• Preparation of output tax/tax payable schedules in a timely manner for compliance.
• Follow up to ensure all invoices being processed are e tims compliant
• Preparation of monthly reconciliations (advance payment to suppliers) by the 3rd of each subsequent month.
• Ensure all invoices have fully authorized purchase orders, goods received notes for payment processing.
• Verify that duly authorised supporting documentation is available to process payments.
• Liaise with purchasing and stores to resolve any issues that affect supplier accounts/payments.
• Facilitate opening of new suppliers’ accounts as duly approved in Sun systems and ensuring correct mapping with Adaco
• Update supplier profile (bank details, addresses, change of name, PIN, VAT, etc) as well as maintain records for the same.
• Ensure invoices are stamped as received, approved and the requisite delivery note attached before processing payments
• Ensure the invoices and supporting documents for payments are properly filed and archived
• Import data from Adaco to Sun systems on a daily basis.
• Prepare cheques for forex and floats reimbursements.
• Facilitate supplier payment run before the 15th and 27th of each month and ensure all supplier accounts are paid as per agreed terms.
• Share remittances with suppliers upon each payment to ensure updated SOA.
• Prepare intercompany backups and dispatch them to the various hotel accountants.
• Reconcile and resolve any issues relating to supplier accounts as well as prepare supplier reconciliations to support payments
• Generate suppliers’ ledger listing and aging balances by 1st of every month.
• Support and facilitate external and internal audits as requested.
• Facilitate payment of VAT and other statutory payments such as WHT/VAT on time to avoid penalties.

How to Apply

Send application to: careers.kenya@planhotel.com

Deadline: 26th July, 2026