Accountant Job Kenya Medical Supplies Authority

About Kenya Medical Supplies Authority (KEMSA)

Kenya Medical Supplies Authority (KEMSA) is a state corporation under the Ministry of Health established under the KEMSA Act 2013 whose mandate is: Procure, warehouse and distribute drugs and medical supplies for prescribed public health programs, the national strategic stock reserve, prescribed essential health packages and national referral hospitals Establish a network of storage, packaging and distribution facilities for the provision of drugs and medical supplies to health institutions. Enter into partnership with or establish frameworks with County Governments for purposes of providing services in procurement, warehousing, distribution of drugs and medical supplies. Collect information and provide regular reports to the national and county government’s on the status and cost effectiveness of procurement, the distribution and value of prescribed essential medical supplies delivered to health facilities, stock status and on any other aspects of supply system status and performance which may be required by stakeholders. Support County Governments to establish and maintain appropriate supply chain systems for drugs and medical supplies

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(REF. KEMSA/HRA/ACC/HR/12/2024)

Purpose statement

The purpose of the Accountant II position is to support the financial operations of the organization by performing routine accounting tasks, including maintaining accurate financial records, processing transactions, and preparing reports. This role ensures compliance with established accounting standards and company policies while assisting in budget preparation, account reconciliation, and the timely submission of financial statements

Principal Accountabilities

Financial Record Management

• Prepare and maintain accurate and up-to-date financial records in line with IPSAS and organizational policies.
• Ensure timely and accurate posting of financial transactions into the accounting system.
• Maintain proper documentation for all financial transactions and ensure compliance with internal controls.
• Implementing policies, strategies, legislations, guidelines, frameworks, norms, regulations, plans, standards and programs finance and resource mobilization;
• Ensuring sound financial and accounting principles and controls are applied to all financial transactions of the Authority;

Budget Implementation and Monitoring

• Support the preparation of budgetary performance reports by tracking and analyzing expenditure against approved budgets.
• Ensure expenditure is within approved budget limits and report any variances to the Senior Accountant.
• Assist in the preparation of budget forecasts and provide data for decision-making

Financial Reporting

• Prepare monthly, quarterly, and annual financial reports for review by the Senior Accountant.
• Assist in the preparation of management accounts, financial statements, and statutory returns.
• Generate reconciliations, including bank, debtor, and creditor accounts, and address discrepancies.
• Receiving and analysing quarterly revenue reports;
• Ensuring correctness of revenue entries;
• Implementing the department’s charter;
• Undertaking expenditure monitoring and expenditure review and forecast;
• Fostering a corporate culture that promotes ethical practices and good corporate citizenship.

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Compliance and Audit Support

• Ensure compliance with tax laws, statutory requirements, and government financial regulations.
• Implementing policies, strategies, legislations, guidelines, frameworks, norms, regulations, plans, standards and programs on accounting;
• Support internal and external audits by preparing required documentation and responding to audit queries.
• Implement recommendations from audit reports to strengthen financial controls.

Cash and Treasury Management

• Monitor petty cash usage and ensure timely replenishment with proper documentation.
• Assist in managing cash flow to ensure operational liquidity.
• Process payments and ensure proper authorization and documentation for all disbursements.

Procurement and Inventory Support

• Verify financial aspects of procurement processes to ensure budgetary compliance.
• Support the reconciliation of inventory records with financial data to ensure accuracy.

Stakeholder Liaison

• Liaise with internal departments, suppliers, and stakeholders on financial matters.
• Provide financial data and support to the Senior Accountant for effective decision-making.

Requirements for Appointment

For appointment to this grade, an officer must have:

• Bachelor’s degree in any of the following disciplines: – Commerce (Accounting/Finance option), Business Finance & Banking, Economics, or its equivalent qualification from a recognized institution.
• Proficiency in computer applications.

How To Apply

Successful candidates will be required to satisfy the following requirements of Chapter Six (6) of the Constitution of Kenya 2010:

Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI)
Valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
Valid Clearance from Higher Education Loans Board (HELB)
Valid Clearance from Ethics and Anti-Corruption Commission (EACC)
Current report from an approved Credit Reference Bureau.
Those interested and who meet the above requirements are invited to apply.

The application, accompanied with a detailed curriculum vitae, copies of certificates and testimonials addressed as below should reach the Chief Executive Officer not later than 10th January 2025.

The applicant’s envelope should quote the Reference Number of the position they are applying for.

Chief Executive Officer,
Kenya Medical Supplies Authority,
National Supply Chain Center, Embakasi,
Off. Airport North Road,
P.O. Box 47715-00100,
NAIROBI
Attn. Director Human Resource & Administration