Records & Archives Officer Job Dimkes Sacco
IT Jobs. Dimkes Sacco Jobs
Role Purpose:
The job holder will be responsible for managing, organizing, and safeguarding
organizational records and ensuring that a functional document management system
is in place for the society’s documents in compliance with the society registry policies
and the data protection policies and regulations.
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Key Responsibilities:
- Classify, store, retrieve, and archive records (physical & electronic).
- Ensuring that the information in the hard copy matches the report in the system
and in compliance to the KYC policies. - Updating customer’s files and ensuring that the information is correct and up to
date. - Undertaking the retrieval of all records on request basis.
- Maintaining efficient registry in line with the society’s policies and data
protection. - Ensuring accurate records of file movement within the society
- Spearheading the upgrade of an electronic registry and its maintenance.
- Putting in place an efficient system for archiving documents.
- Support departments with records-related queries.
- Ensure compliance with records retention policies and laws.
- Oversee secure disposal of records.
- Preparing monthly reports on the society’s records management
- Any other task delegated
Ideal Job Holder Specifications:
Academic:
- Diploma in Business related field, Records Management, Information
Management, Library Science. - A Degree of the above will be an added advantage.
Desired Work Experience:
- At least One (1) year working experience.
- Experience in records or information management (preferred).
Attributes:
- Knowledge of records management systems and retention schedules.
- Good communication and interpersonal skills.
- Good analytical and organizational skills.
- Attention to detail and confidentiality.
- Uphold integrity and results oriented.
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