Project Administration Officer Job MSEA

Administration Jobs. Micro and Small Enterprise Authority Jobs

Job specification

• The Project Administration Officer is responsible to the Project Coordinator and will oversee the administrative aspects of the project. The role ensures that all administrative operations are efficient, cost-effective and compliant with both World Bank and Kenya Government regulations. The position supports the effective implementation of the project’s activities across the country.

Key Responsibilities:

• Managing and streamlining NYOTA administrative systems, policies and procedures across the project.
• Coordinating NYOTA office operations, ensuring smooth day-to-day functions in both headquarters and County offices.
• Managing and coordinating transport logistics for staff, project activities including workshops, youth training events, field visits, public forums and stakeholder meetings.
• Tracking administrative expenditures against budget.
• Providing administrative support to project staff and consultants.
• Ensuring all administrative processes adhere to World Bank regulations.
• Implementing and enforcing policies on data protection and social safeguards.
• Serving as administrative liaison between technical teams leads, PIU, World Bank, NYOTA implementing agencies and other stakeholders.
• Coordinating logistics for meetings with government agencies, private sector partners and other stakeholders.
• Performing any other function as may be assigned.

Qualifications

For appointment to this position, a successful candidate must have: –

• Bachelors Degree in any of the following disciplines: Business Administration, Management or any other related field.
• Five (5) years of experience three (3) of which must be in Project Administration
• Proficiency in computer applications;

How to Apply

Applications should be sent through the post office or hand delivered to the Chief Executive Officer, clearly stating the position and reference number on both the cover letter and the envelope, together with a detailed CV, certified copies of academic certificates, copy of National Identity Card (ID), Names and Telephone Contacts of three referees so as to reach MSEA by 17th April, 2026, 5.00 pm (East African Time) addressed to:

The Chief Executive Officer
Micro and Small Enterprises Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823 – 00100
NAIROBI

Applicants to note; –

Only shortlisted candidates will be required to present the following documents during interviews;

• Original National Identity Card (ID)
• Original Academic and professional Certificates and Transcripts
• Any other testimonials