Procurement Officer NGO Job DEVLINK

Procurement Jobs. DEVLINK Jobs

Job Summary:

The organization is seeking to recruit a qualified and competent Procurement Officer to support project operations by managing procurement, logistics, and supply chain activities, ensuring compliance with organizational policies, donor requirements, and statutory regulations in Kenya.

Key Responsibilities

Procurement & Contract Management

• Conduct strategic sourcing of suppliers and vendors, ensuring value for money and quality.
• Manage procurement processes from requisition, purchase orders, to delivery and payment.
• Negotiate contracts and maintain service-level agreements (SLAs) with suppliers.
• Ensure all procurement documentation complies with DEVLINK, Plan International, and donor regulations.
• Monitor supplier performance and manage contract renewals or issues.
• Maintain accurate procurement records for auditing and reporting purposes.

Logistics, Assets & Inventory Management

• Oversee inventory levels and timely replenishment of goods and materials.
• Coordinate receipt, inspection, and distribution of goods to project sites.
• Ensure proper tagging, registration, and annual stocktaking of assets.
• Support fleet management including vehicles, motorbikes, and generators.

Administrative & Office Support

• Support operational administration including office supplies, minor facility management, and record-keeping.
• Assist in lease administration, warehousing, and travel logistics.
• Act as security focal point for field and program offices in line with organizational security SOPs.

Compliance & Risk Management

• Ensure adherence to all statutory requirements, including KRA, tax compliance, licenses, and permits.
• Maintain internal controls to mitigate financial, operational, and reputational risks.
• Ensure safeguarding, child protection, and gender equality policies are fully observed in all supply chain activities.

Capacity Building & Stakeholder Support

• Provide technical guidance and training to project staff on procurement processes.
• Support implementing partners to strengthen their supply chain capacity and compliance.
• Participate in partner due diligence, monitoring, and reporting of procurement activities.

Reporting & Continuous Improvement

• Prepare timely procurement, logistics, and inventory reports for management.
• Monitor supply chain KPIs and implement process improvements.
• Contribute to operational planning and budget alignment.

Required Qualifications and Experience

Education:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field (Diploma with extensive relevant experience may be considered).
• CIPS accreditation or equivalent professional qualification is an advantage.

Experience:

• Minimum 3–5 years’ progressive experience in procurement, logistics, and supply chain management in NGO or development contexts.
• Proven experience with ERP procurement systems; knowledge of SAP is desirable.
• Experience in donor-funded project procurement, VAT exemptions, and compliance with Kenyan statutory requirements is a plus.

Skills & Competencies:

• Strong negotiation, analytical, and planning skills.
• Excellent communication, reporting, and interpersonal skills.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Attention to detail and commitment to ethical standards.
• Familiarity with supply chain, procurement, logistics, and inventory management principles.

Behaviors:

• Demonstrates organizational values: openness, accountability, inclusiveness, and collaboration.
• Promotes gender equality, safeguarding, and child protection in all actions.
• Builds strong internal and external partnerships, leveraging participatory approaches.
• Shows initiative, creativity, and problem-solving aligned with organizational goals.

How to Apply

Interested suitable candidates are invited to submit their application letter and updated CV stating full name, email and telephone contacts of three referees to HYPERLINK “mailto:hr@devlinkafrica.org” hr@devlinkafrica.org copied to HYPERLINK “mailto:info@devlinkafrica.org” info@devlinkafrica.org quoting the reference number of the position applied for, to be received on or before Wednesday 15th April 2026 at 5pm. Only the short-listed candidates will be contacted.