Principal Administrative Officer Job MSEA

Administration Jobs. Micro and Small Enterprise Authority Jobs

REF: MSEA/7/03/2026 (MSEA GRADE 4)

Responsibilities

Duties and responsibilities entails: –

• Providing a high-level administrative and secretarial support to the office of the Chief Executive and other senior staff
• Managing calendar of appointments and preparing correspondence mostly confidential in nature; Planning and coordinating the Chief Executive schedule and ensuring it is followed through
• Working closely and effectively with the Chief Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizing conflicting needs, handling matters expeditiously, proactively, and followthrough on assignments to successful completion, often with deadline pressures
• Reviewing communications, reports and strategic papers, presentations for the attention of the Chief Executive
• Coordinate the completion of critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief Executive capability to effectively lead the Authority
• Making arrangements for complex and detailed travel plans, itineraries, and agendas
• Provides “gatekeeper” role, creating win-win situations for direct access to the Chief Executive’s time
• Communicating directly with Board members on matters related to executive programmatic initiatives on behalf of the Chief Executive
• Providing a bridge for smooth communication between the executive and external contacts
• Assisting in coordinating the agenda of senior management team meetings and off-sites;
• Maintaining office protocol and etiquette in the executive office
• Serve as the primary point of contact for internal and external constituents on all matters pertaining to the Chief Executive
• Manage the security of office records, equipment and documents including classified materials
• Coordinate preparation of responses to simple and complex routine correspondences
• Establishing and monitoring procedures for record keeping of correspondence and file movements; Ensuring security, integrity and confidentiality of data
• Undertake any other Administrative services as may be assigned

Qualifications

For appointment to this position, a candidate must have:-

• At least eight (8) years relevant work experience, three of which should have been in a supervisory role
• Master’s degree in Business Management, Strategic Management, Human Resource Management, Entrepreneurship Management, Social Sciences or any other equivalent qualifications from a recognized Institution as an added advantage
• Bachelor’s degree in Business Management, Strategic Management, Human Resource Management, Social Sciences or any other equivalent qualifications
• Proficiency in computer applications
• Membership with any relevant professional body and in good standing
• Must have shown merit and ability as reflected in work performance and results

How to Apply

Applications should be sent through the post office or hand delivered to the Chief Executive Officer, clearly stating the position and reference number on both the cover letter and the envelope, together with a detailed CV, certified copies of academic certificates, copy of National Identity Card (ID), Names and Telephone Contacts of three referees so as to reach MSEA by 17th April, 2026, 5.00 pm (East African Time) addressed to:

The Chief Executive Officer
Micro and Small Enterprises Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823 – 00100
NAIROBI

Applicants to note; –

Only shortlisted candidates will be required to present the following documents during interviews;

• Original National Identity Card (ID)
• Original Academic and professional Certificates and Transcripts
• Any other testimonials