Local Clerk – Visa Office Job High Commission of India

Admin Jobs. High Commission of India Jobs

Key Responsibilities

• As the Local Clerk – Visa Office at the High Commission of India, you will provide essential administrative support for visa processing and office operations. Core duties include:
• Document Processing: Review and prepare visa applications, ensuring completeness and compliance with MEA guidelines, handling 50+ daily submissions.
• Record Maintenance: Organize and update digital/physical archives of applicant files, passports, and decisions, maintaining confidentiality per Italian data protection laws.
• Inquiry Response: Address applicant queries via email/phone, providing clear guidance on requirements, forms, and timelines.
• Appointment Scheduling: Coordinate visa interviews, managing calendars for consular officers and notifying applicants of slots.
• Office Administration: Handle general tasks like filing correspondence, photocopying, and supply requisitions to support daily workflows.
• Quality Control: Verify application accuracy, flagging inconsistencies for review, ensuring high standards in visa adjudication.
• Ad-Hoc Support: Assist with special projects, such as event logistics or report preparation, as directed by the Head of Chancery.

Qualifications and Skills

The Local Clerk – Visa Office role requires basic educational and personal attributes, as :

Required Qualifications and Skills:

• Age: 21-30 years at the time of application.
• Health: In good health to perform office duties.
• Education: Secondary school diploma (high school certificate) of the first grade or equivalent (foreign certificates require translation and “dichiarazione di valore” from Italian consular authority).
• Language: Strong command of written and spoken English.
• Technical: Proficiency in computer operations, including office applications (MS Word, Excel) and data management.

Additional Requirements:

• Documentation: Birth certificate, good health certificate, education certificates (translated/legalized if foreign), residence permit for non-Italians.
• Italian/EU Citizens: Self-certifications allowed if verifiable in public records.

Company Culture and Values

The High Commission of Italy in Nairobi fosters a professional, multicultural culture of integrity, diplomacy, and service, guided by MAECI’s principles of transparency and fairness under D.P.R. 5.1.1967 no. 18. With a diverse team of diplomats and local staff, the embassy promotes inclusivity through equal opportunity hiring and cross-cultural training, encouraging collaboration via weekly briefings. Values of confidentiality and excellence ensure sensitive visa work is handled with precision, with clerks like you central to efficient operations.

How to Apply

Apply now for the Local Clerk – Visa Office position at the High Commission of Italy.

Email admn.mogadishu@mea.gov.in by October 14, 2025, with: