HR Officer – Operations Job AA Kenya

HR Jobs. AA Kenya Jobs

Job Summary

• The purpose of this role is to manage day-to-day HR operations with a strong focus on payroll accuracy, statutory deductions and remittances, leave and benefits administration, and maintenance of reliable HR data and records.
• The position holder shall ensure efficient processing of HR transactions, compliance with all relevant laws, and timely support to employees and line managers.

Key Responsibilities

Payroll Processing and Administration

• Managing end-to-end monthly payroll processing, including salary calculations, deductions, and payments.
• Ensuring the accuracy and timeliness of payroll runs and disbursements.
• Preparing and distributing pay slips and payroll reports.
• Reconciling payroll accounts and resolving discrepancies.

Statutory Compliance and Remittances

• Ensuring timely and accurate computation, deduction, and remittance of all statutory contributions (NHIF, NSSF, PAYE, Housing Levy, etc.).
• Preparing and submitting statutory returns and reports as required by law.
• Maintaining up-to-date knowledge of changes in labour and tax legislation affecting HR operations.
• Coordinating HR audits and facilitating compliance reviews.

Leave and Benefits Administration

• Managing employee leave entitlements, applications, tracking, and records.
• Administering staff benefits, including medical insurance, group life assurance, and other welfare schemes.
• Processing benefit claims and ensuring the timely resolution of employee queries.
• Coordinating annual benefits renewal and open enrolment processes.

HR Data Management and Reporting

• Maintaining accurate and secure HR records and databases (employee files, personal data, contracts, etc.).
• Generating HR reports and dashboards on headcount, turnover, leave balances, and other key metrics.
• Ensuring data integrity and compliance with data protection regulations.
• Supporting HR analytics and providing data for management decision-making.

General HR Operations Support

• Handling employee onboarding and offboarding documentation and processes.
• Responding to employee queries on payroll, leave, benefits, and HR policies.
• Supporting the development and implementation of HR policies and procedures related to operations.
• Collaborating with finance and other departments to ensure seamless HR operations.

Qualifications

For appointment to this position, one must possess:

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• A professional qualification in HR (CHRP or equivalent) is an added advantage.
• At least 3 years’ experience in HR operations with a strong focus on payroll and statutory compliance.
• Sound knowledge of Kenyan labour laws, tax regulations, and statutory requirements.
• Proficiency in HRIS/payroll systems and Microsoft Office Suite.
• Member of a professional HR body (IHRM) will be an added advantage.

Skills and Competencies

• Strong attention to detail and a high level of accuracy in payroll and data management.
• Excellent numerical and analytical skills.
• Good knowledge of HR best practices and Kenyan statutory requirements.
• Strong organizational and time management skills.
• Outstanding communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Problem-solving skills and ability to work under pressure with tight deadlines.

How to Apply

Click here to apply