Health Records & Information Assistant III Job KUTRRH

IT Jobs, KUTRRH Jobs.

JG: KUH 10. [REF No: V/FT/50/2025] 6 Posts

Job Purpose

To provide accurate and timely patient registration, appointment scheduling, and health information management through the Hospital Management Information System (HMIS) to support clinical decision-making, ensure data integrity, and maintain compliance with confidentiality and regulatory standards.

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Duties & Responsibilities

Reporting to the Head, Health Records & Information Services, the position holder will be responsible for the following:

• Registering patients and booking appointments through the Hospital Management Information System (HMIS) to ensure accurate and timely data entry.
• Creating and maintaining electronic patient records within the HMIS for proper identification and continuity of care.
• Updating patient demographic and clinical information promptly in the HMIS to reflect current status.
• Retrieving patient records and reports electronically to support clinical decision-making and administrative processes.
• Gathering and compiling health data from the HMIS for reporting, analysis, and performance monitoring.
• Ensuring compliance with data security, confidentiality, and integrity standards in all HMIS operations.
• Any other duty as may be assigned.

Key Qualifications and Experience Requirements

• Diploma in Health Records and Information Technology or its equivalent qualification from a recognized institution.
• Registered member of AMRO-K.
• Proficiency in computer applications.
• Compliance with Chapter Six of the Constitution of Kenya.

Core Competencies

• Effective communication and interpersonal skills.
• Responsive, prompt and effective provision of services.
• High level of collaboration and teamwork within a multidisciplinary environment.
• Effective time management and organizational skills.
• Ethical practice and professional integrity.

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Terms of Service

The successful candidate will be engaged on permanent & pensionable terms.

How to Apply

Suitably qualified candidates should apply online in confidence via the portal https://recruitment.kutrrh.go.ke/ and clearly indicate the job Reference and the job applied for. Job Descriptions are available at https://www.kutrrh.go.ke/careers/.

All applications should be submitted online via (https://recruitment.kutrrh.go.ke/) with the subject line clearly indicating the position applied for (e.g., “Application for Deputy Director, Administration” and Job Reference Number).

Applicants are required to attach the following documents in PDF: Application Letter, Curriculum Vitae with email and telephone contacts of three (3) referees, Copy of National ID, copy of Valid Practicing License, copies of academic and professional certificates (MUST be certified by the issuing institution. all applicants with foreign qualifications must get the qualifications equated to those of the Kenyan education system), testimonials and any other relevant document.

Application deadline

All applications should reach KUTRRH not later than Tuesday, 9th December 2025.

Addressed to:

The Chief Executive Officer,

Kenyatta University Teaching, Referral & Research Hospital Kahawa West, Northern Bypass Road, Nairobi

P. O. Box 7674 – 00100, GPO Nairobi

Please note that:

• Kenyatta University Teaching, Referral, and Research Hospital does not charge a fee at any stage of the recruitment process.
• Only shortlisted candidates will be contacted.
• Canvassing will lead to automatic disqualification.
• Shortlisted candidates will be required to demonstrate compliance with Chapter Six of the Constitution by submitting required documents (e.g., clearance certificates from EACC, DCI, KRA, HELB, CRB and CUE/ KNAQ for those with academic qualifications obtained from learning institutions outside Kenya).

KUTRRH is an equal opportunity employer and respects inclusivity and diversity. Persons living with disabilities and individuals from marginalized and minority communities who meet the person specifications are strongly encouraged to apply.