GENCO Declaration Officer Job Tradewinds Logistics

Logistics Jobs. Tradewinds Logistics Jobs

The GENCO Declaration Officer is responsible for managing the day-to-day handling of cargo, preparing accurate customs declarations, ensuring compliance with all regulatory requirements. The main responsibilities include lodging documents with customs and other industry-related government institutions for timely release of goods received by air or sea, ensuring timely clearance of shipments.

Key Responsibilities

• Receive declaration/documentation instructions from clients/sales team.
• Lodge documents for cargo release (FCL & LCL containers) on ICMS or SIMBA.
• Review any lending documents for shipment and work on them in a timely and efficient manner.
• Collect documents from ground handling sheds by 9:00 a.m. every morning and give feedback upon physical verification to the teams.
• Perform accurate and timely declaration upon receipt of all clearing documents from the operations manager to eliminate delays and avoid customs penalties.
• Attend visits and clarifications on Customs, KRA, KEBS operational changes or adjustments and other government regulatory within JKIA.
• Support the seeking of waivers and approvals from external bodies.
• Assist in preparing quotations for shipments.
• Complete and file Import Declaration Forms on behalf of clients.
• Ensure the system is up to date with relevant information for traceability and accountability.
• Complete any pending documentation to avoid penalties
• Ensure all documents in the pigeonholes are in order/files and dockets are billed on time.
• Escalate any shipment issues to the manager for support and guidance.
• Open new dockets with the right information and maintain a record of the same, including archiving both physical and on the cargo-wise system.
• Any other duty that might be allocated by the supervisor.

Minimum Knowledge, Qualifications and Experience Required

• Diploma in Clearing and Forwarding or similar course.
• Certificate in Customs & Freight Logistics – KESRA is an added advantage.
• Minimum of 2 years working experience in a logistics environment.
• Proficiency in MS Office.
• Knowledge of CargoWise ERP System will be an added advantage.
• Knowledge of ICSM, KWATOS and other Customs procedures.
• Certification/Membership
• Certificate in Customs and Freight Logistics – KESRA
• Membership of Kenya International Freight and Warehousing Association
• DG Handling Certification
• Cargowise Certification
• Role Related Competencies (Behavioural Indicators)
• Attention to detail
• Data entry skills
• Excellent communication skills
• Excellent organisational and planning skills
• Ability to work as part of a team in a pressured environment
• Demonstrate problem-solving skills
• High integrity

Key Performance Indicators

• Accuracy and timeliness of documentation – reduction in documentation errors
• Meeting shipment deadlines and ensuring proper and accurate documentation
• Clear communication and timely resolution of issues
• Adherence to KRA and Airline regulations
• Proper time management to avoid shipment delays

How to Apply

Send your application to: j.njuguna@tradewinds-logistics.com