Financial Operations Assistant Job CDL Human Resource
Financial Operations Assistant Job
The Finance & Payment Operations Associate will be responsible for handling all financial operations related to payments, reconciliation, and expense tracking. This role ensures timely, accurate transactions and transparent reporting, playing a key role in maintaining landlord relationships, managing operational expenses, and reconciling guest and partner payments. This support is critical for the financial stability and day-to-day operations
Key Responsibilities
Financial Operations & Payment Management
- Manage the monthly payment schedule and ensure all rent and utility payments are made accurately and on time.
- Coordinate with landlords to send Proof of Payments (POPs) and handle any payment-related follow-ups.
- Review new lease agreements to determine payment terms, deposit structures, and due dates.
- Monitor and follow up on utility bills (electricity, water, internet) and process them promptly to avoid service interruptions.
- Update and maintain the Operational Expense Tracker to monitor spending and flag unusual activity.
Financial Tracking & Reconciliation
- Reconcile guest payments from M-Pesa, DTB, Mercury, and PesaPal with internal records to ensure accuracy.
- Calculate Gross Booking Revenue (GB) for both long term and short term rentals and analyze monthly gross profit.
- Generate and send invoices for both short-term and long-term clients.
- Track miscellaneous income such as transport fees, storage, and third-party bookings.
- Monitor platform commissions and ensure payment confirmations are recorded and followed up.
- Monitor client payments on the Reservation Tracker and ensure all payments are received on time.
Others
- Monthly report on all income summarized
- Monthly report on expenses summarizes
- Manage invoices collections and storage for expenses across all channels
- Liaise with accounting firm with VAT filing
- Liaise with accounting firm on tax filing and other tax matters
Required Qualifications
- Bachelor’s degree in Commerce or related field
- 3-5 years of experience
- Industry Experience: Prior experience in real estate will be an added advantage
How to Apply
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