Executive Assistant & HR Coordinator (100-150K)

HR Jobs. Corporate Staffing Jobs

Location: Nairobi, Kenya
Reports to: CEO,
Dotted Line: Head of People
Type: Full-time

Gross Salary: 100-150K,

Our client is looking for a talented coordinator to take on a mix of Executive Assistant duties, day-to-day admin tasks, and HR processes.  Someone who keeps our people engine running smoothly and our CEO operating at full power.

Read>>>5 Signs Your CV Needs a Review from Experts          

Is this you?

• A self-starter who takes ownership of tasks
• Super proactive — you anticipate needs before anyone says them out loud
• Someone who can “upward manage” a busy CEO and Head of People (yes, you keep us organised!)
• Obsessed with accuracy, structure, and doing things the right way
• Calm in the chaos, confident in the details, and great with people

Your purpose

You will bring order and clarity to our operations and take pressure off the CEO, so they can focus on strategy, partnerships, and growing the business. For our Head of People, you will make sure our HR paperwork is accurate and manage contracts and documentation, ensuring we’re compliant.

Key Responsibilities

A. Executive Assistant Support

Be the CEO’s right hand by organising their schedule, preparing meetings, managing communications, and keeping key priorities moving. You’ll make sure the CEO always has what they need — and that nothing slips through the cracks — while handling all information with total discretion.

B. HR Administration

Own the flow of HR operations: prepare and update contracts, manage onboarding, track leave and attendance, maintain clean and compliant employee files, and support staff with HR questions. You’ll work closely with the Head of People to make sure everything meets our HR and legal standards.

Maintain organised contract records for staff, consultants, and partners, coordinate compliance checks, and support documentation for audits and donor reporting. You’re the person who makes sure our paperwork is complete, accurate, and where it needs to be.

Be the organisational anchor for the team. Help onboard new joiners, and keep internal communication flowing so everyone is aligned and supported.

C. Office & Admin Coordination

Keep our office running smoothly and efficiently — from supplies to logistics to vendor coordination. You’ll help organise team routines, track action points, and maintain the systems and processes that keep moving.

3. Reporting Structure

Directly to the CEO

For: day-to-day priorities, EA work, admin and office coordination, and general operational support.

Dotted line to Head of People

For: HR compliance, contract quality, records management, policy alignment, labour law oversight, and escalation of sensitive HR matters.

4. Qualifications & Experience

• A Diploma in HR Management or CHRP certification (IHRM membership is a plus)
• A solid understanding of Kenyan labour laws
• Training in Admin, Business, HR, or Executive Support
• 3–5 years’ experience as an EA, HR Admin, or Office Coordinator
• Experience supporting senior leaders
• Strong communication and organisational skills
• Confidence managing calendars, meetings, travel, and documentation
• Good digital skills (MS Office / Google Workspace)
• The ability to stay calm, focused, and prioritise well — even on busy days

5. What You Bring to the Team

• Detail-focused, especially on HR work
• Reliable and structured — people know they can count on you
• Clear in your judgement and comfortable escalating when needed
• Calm, kind, and steady under pressure
• Highly organised and good at bringing order to busy spaces
• Proactive — you anticipate rather than react
• Discreet and trustworthy with sensitive information
• Great with people, with healthy boundaries and respect

6. What Success Looks Like (First 6 Months)

• Contracts, HR processes, and documentation are organised, timely, and compliant
• The CEO feels supported and less weighed down by admin and coordination and is able to focus on the big picture
• HR files are clean, complete, and audit-ready
• Team operations, scheduling, and internal coordination run smoothly
• The Head of People has clear visibility into HR matters
• The CEO receives proactive, reliable support
• And last but not least… you feel at home and happy in the team.

Read>>>What Are the Most In-Demand HR Skills HR Leaders Should Invest In?

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Executive Assistant & HR Coordinator) to vacancies@corporatestaffing.co.ke  before 11^th December 2025

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying