Assistant Office Administrator II/Secretary Job Pwani University Kilifi, Kenya

REF: PU/ADV/04/07/2026

• This is an entry level to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason may be stipulated in the Kenyan Labour Laws

Academic Qualification

• Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

• The candidate must provide evidence in the following:
  • Business English III/Communications II;
  • Certificate course in supervisory skills/ development course or equivalent
  • Commerce II
  • Office Management III/Office Administration and Management III
  • Office Practice II or Secretarial Duties II
  • Shorthand III (100 w.p.m.)
  • Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III

Experience

• The candidate must have at least one (1) year work experience in the relevant field.

Key Responsibilities

In addition, the candidate must have experience in handling the following:

•  Verification of academic documents
• Filing of examination returns
• Assist in Budgeting and procurement planning within a department.
• Drafting official correspondence as advised
• Typesetting of examination drafts
• Handling telephone calls and appointments 
• Security of office records, documents, and equipment
• Attend to visitors and inquiries

How to Apply

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependants, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC

Interested applicants should send four (4) copies of their application for the above positions. Applications and recommendations letters from referees should be addressed to

The Vice Chancellor
Pwani University
P. O Вox 195-80108, Kilifi

Application should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials