Administrative Assistant Job Grasp Design

Admin Jobs, Grasp Design Kenya Jobs.

Location: Westlands, Nairobi

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Overview

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our architectural practice. The role involves bid preparation, document management, office coordination, and managing the firm’s social media presence.

Key Responsibilities

• Maintain and organize digital and physical filing systems.
• Manage incoming calls, emails, and front desk coordination.
• Proactively identify, prepare, and track tender and bid opportunities.
• Assist in compiling bid documents, company profiles, and consultant registrations.
• Coordinate meetings, appointments, and office logistics.
• Manage office supplies, deliveries, and vendor coordination.
• Prepare, post, and manage content for the firm’s social media accounts (e.g., Instagram, LinkedIn).
• Maintain standard templates and ensure consistent branding across all documents.
• Support the design team with printing, scanning, and assembling project submissions.

Requirements

• Diploma or degree in Business Administration, Communications, or related field.
• Strong organizational, communication, and writing skills.
• Proficiency in Microsoft 365
• Familiarity with social media content creation and scheduling tools.
• Strong IT knowledge will be an advantage

How to Apply

Email applications to team@grasp-design.com

The subject of the email should start with the Job Title