Administrative Assistant, Facilities and Office Services Job Athena

Administrative Assistant, Facilities and Office Services Job

Role Overview

The Administrative Assistant, Facilities and Office Services will oversee facilities and office operations at our Nairobi Office, providing leadership and ensuring five-star service to teammates, clients, and visitors. Responsibilities include reception handling, visitor engagement, client and executive visits, travel management, budget management, office supplies management, and courier services.

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Duties & Responsibilities

Reception Management:

• Welcome and greet candidates, executives, clients, and visitors with high energy and enthusiasm.
• Coordinate with cleaning staff to maintain a clean and organized office environment.
• Work with other site Community Coordinators to send and receive documents.

Office Maintenance:

• Report any issues within the office to the team
• Maintain and organize physical and digital files, ensuring they are easily accessible.

Visitor and Applicant Engagement:

Work with the recruitment team to ensure alignment on applicant handling
Set up client-related requests and coordinate with operations.

Administrative Tasks:

• Project, plan, and manage logistics, including assets and supplies.
• Coordinate shuttle services, trip logs, and invoices.
• Ensure a steady flow of logistics and the safety of employees during emergencies.
• Manage driver/messenger schedules and company vehicles.

Client and Executive Visits:

• Ensure all client and executive visits are well prepared.
• Assist in making sure business-related policies and procedures are followed

Relevant Experience Required

• Minimum 1 to 2 years of experience in travel, transport, asset management, merchandising, supplies, and reception handling.
• Experience in employee and applicant engagement.

Educational and Certification Requirements Graduate of a 4-year university course, preferably a business-related course in HR and administration, logistics, hospitality or Supply chain.

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How To Apply

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