Administration Assistant Job NAIVAWASCO

Admin Jobs, Naivasha Water and Sanitation Company L.T.D Jobs.

Job Purpose

• To provide administrative and operational support to ensure efficient office management and smooth coordination of administrative activities within the water utility.

Key Responsibilities/ Duties / Tasks

Fleet and Transport Administration.

• Maintain accurate vehicle booking logs and ensure timely allocation of company vehicles
• Oversee scheduling, maintenance, and utilization of company vehicles and motorcycles.
• Track fuel usage, mileage, and service schedules to optimize fleet efficiency.
• Coordinate with drivers to ensure compliance with transport policies and safety standards.
• Prepare monthly fleet utilization and maintenance reports.
• Perform any other administrative duties assigned by the supervisor

Asset Management

• Maintain an updated inventory of office equipment, furniture and other assets.
• Tag and track assets to prevent loss or misplacement.
• Coordinate repairs, replacements, and disposal of obsolete assets.
• Generate periodic asset audit reports for management review.

Security and Outsourced Services.

• Liaise with contracted security firms to ensure adequate coverage of office premises.
• Monitor performance of outsourced services such as cleaning, catering, or maintenance.
• Ensure compliance with service-level agreements (SLAs) and escalate issues when necessary.
• Organize emergency drills and maintain updated security protocols.

Environmental Services Coordination.

• Oversee and supervise grounds maintenance and office cleaning activities to ensure the entire facility is clean, safe, and well-maintained.
• Develop and implement cleaning and maintenance schedules for offices, washrooms, and outdoor areas.
• Ensure proper use and availability of cleaning materials and maintenance tools.
• Conduct regular inspections and coordinate repairs, sanitation, and waste management to maintain high hygiene and environmental standards.

Decision Making / Job Influence

• Operational Decisions – Makes routine administrative decisions such as scheduling, record-keeping, and allocation of office resources.
• Compliance & Policy Adherence – Ensures that HR, fleet, and asset management activities comply with company policies and procedures.
• Vendor & Service Coordination – Influences the quality of outsourced services (security, cleaning, transport) by monitoring performance and escalating issues.
• Support to Management – Provides input to supervisors and managers through reports and recommendations that inform higher-level decision-making.

Job Dimensions:

• Fleet & Transport Management – Maintain vehicle booking schedules, track usage and servicing, and ensure compliance with transport policies.
• Asset & Inventory Control – Keep updated records of office assets, oversee repairs/replacements, and conduct periodic audits.
• Security & Outsourced Services – Coordinate with security providers and outsourced vendors, monitor service quality, and enforce service agreements.
• General Office Administration – Manage supplies, correspondence, meetings, and reporting, while performing other duties assigned by the supervisor.
• Responsible for coordinating administrative operations and overseeing facilities management functions, including supervision of cleaning and grounds staff, to ensure a safe, efficient, and well-maintained working environment within the company.

Working Conditions

• Field Interaction – Occasional visits to company sites to verify assets, vehicles, or outsourced services
• Work Hours – Standard business hours with flexibility to handle urgent administrative tasks or events outside normal schedules.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Diploma in Business Administration, Management, or related field.

Professional Qualifications

• Membership to relevant Professional Body

Previous relevant work experience required

• Work experience of at least Three(3) years, two (2) of which must have been at a Supervisory level;

How to Apply

Applications should include a cover letter that demonstrates why you are the best candidate for the position you are applying for, a detailed up-to-date CV and copies of relevant testimonials, current and expected remuneration package, names & addresses of three professional referees, email address and telephone number. All applications should be in soft copies by email and should be clearly marked with the position being applied for on the subject of the email, and should be addressed to:

The Managing Director
Naivasha Water and Sanitation Company Ltd
P.O Box 321-20117, Naivasha
Email: vacancy@naivashawater.co.ke

Closing date: 16th April, 2026, 12 noon.

Note: Only shortlisted applicants will be contacted