Senior Secretary Job MKU

Administration Jobs. Mount Kenya University Jobs

In pursuit of fulfilling the Mission and Vision of the University, the Directorate of Human Resource is mandated to facilitate and support the Mission and operations of the University by enabling it to continue attracting, developing and retaining the right number of suitably qualified staff so as to maintain the University competitive edge. MKU invites applications from suitably qualified, visionary, competent, dynamic and experienced professionals with impeccable track record to fill the position of a SENIOR SECRETARY in the office of the Vice-Chancellor.

Qualifications

Must have:

• Bachelor’s degree in Secretarial Studies or Office Management, Business Administration, Public Administration, or a related field
• Three (3) years’ experience as a Secretary

OR

• Higher Diploma in Secretarial Studies
• Professional certification in secretarial practice, records management, or office
• administration is highly desirable
• Minimum of (5) years of progressive experience in secretarial or administrative roles,
• Prior experience in a university, public institution, or large corporate environment is strongly preferred.

Key Responsibilities:

• Provide high-level secretarial support to the Vice Chancellor’s Office by preparing, editing, and quality-checking sensitive documents while ensuring accuracy and adherence to institutional standards.
• Maintain an efficient records management system by organizing, classifying, digitizing, and securely storing both physical and electronic documents in line with policy requirements.
• Manage all incoming and outgoing correspondence by prioritizing, tracking, drafting responses, and ensuring timely action with no backlog.
• Oversee information flow by managing document inboxes, maintaining stakeholder contacts, and ensuring all communication is accurate, authorized, and properly formatted.
• Support scheduling by coordinating the Vice Chancellor’s diary, organizing meetings, and managing calendars and venue bookings efficiently.
• Assist in planning and executing official events by coordinating logistics, liaising with relevant teams, and ensuring proper setup of venues.
• Provide administrative and ad hoc support within the Vice Chancellor’s Office, including assisting during peak periods and facilitating onboarding of staff into office procedures.

How to Apply

Click here to apply

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