Transport Allocation Coordinator NGO Job OAF

NGO Jobs, One Acre Fund Jobs.

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Responsibilities

Transport Planning & Allocation: 

• Match transport requirements (volumes, routes, schedules) to available trucks, drivers, or third-party transport providers.
• Allocate vehicles according to capacity, route optimization, and cost-effectiveness.
• Manage changes or disruptions to transport plans (delays, breakdowns, or urgent requests)

Scheduling & Coordination:  

• Prepare and share daily and/or weekly transport schedules with drivers and relevant stakeholders.
• Coordinate with warehouse teams to ensure readiness for loading and departure.
• Communicate with field staff and vendors on delivery schedules.

Documentation & Tracking:

• Maintain accurate records of vehicle allocations, routes, loads, and trip completion.
• Track and monitor the status of allocated transport (in transit, delivered, returned).
• Ensure all required documentation (delivery notes, weighbridge slips, proof of delivery) is collected and filed.

Compliance & Safety:  

• Ensure allocated vehicles meet legal and company safety standards.
• Verify driver qualifications and compliance with hours-of-service regulations. 

Reporting & Performance Monitoring:

• Generate daily/weekly transport allocation and performance reports.
• Highlight underutilisation, delays, or cost overruns and propose improvements.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Strong planning and organizational skills.
• Excellent communication and coordination abilities.
• Proficient in Transport Management Systems and tracking tools.
• Analytical mindset for cost reduction and performance tracking.
• Ability to manage multiple priorities and work under pressure.

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How to Apply

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