Programme Assistant NGO Job UN Women

Programme Assistant NGO Job

Key Functions and Accountabilities

Provide administrative and logistical support to the formulation and management of programmes

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Support to review and coordinate the submission of implementing partner financial and narrative reports;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team;
• Provide support in review of workplan quarterly reports, procurement plans for tracking implementation.

Provide administrative support to the financial management of the Programme Unit:

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as delegated;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
• Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects.

Provide administrative support to the WEE Unit:

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make all logistical arrangements for organization of meetings, workshops, events, and missions;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.

Provide support to resource mobilization:

• Organize, compile, and process documentation on WEE Unit’s resource mobilization efforts and provide inputs to various documents.
• Maintain donor information and databases.
• Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles

Provide inputs to advocacy, knowledge building/sharing and communication efforts

• Support the organization of advocacy activities and WEE days commemoration events, trainings, workshops and knowledge products.
• Assist with drafting communications assets, including web articles, social media content and input for newsletters
• The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Ability to administer and execute administrative processes and transactions;
• Good financial and budgeting skills;
• Excellent IT skills.

Recruitment Qualifications

Education and Certification:

• Completion of secondary education is required.
• Bachelor’s degree in economics, sustainable development, international cooperation, gender studies, climate change, environmental policy, administration, public policy or a related field is an asset.

Experience

• At least 5 years of progressively responsible experience in administrative or programme management/support is required;
• Knowledge and experience in the women’s economic empowerment is an added advantage;
• Experience in working in a computer environment using multiple Microsoft office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
• Experience in supporting a team is desirable.

How to Apply

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