Program Administrator NGO Job IFDC

About IFDC

IFDC is a public international organization active in 27 countries in Africa, Asia, and America. IFDC uniquely approaches the global issues of food security and poverty by bridging the gap between research and impact, combining science-based innovations, holistic market systems development, an enabling policy environment, and strategic partnerships to assist farmers and countries to identify and scale sustainable agricultural solutions, including improved nutrient use efficiency. These approaches are needed to boost soil health and crop productivity while reducing the environmental impact of fertilizer use. IFDC translates research into action by using locally driven, environmentally sound, and impact-oriented solutions. With our partners, we seek to close the yield gap, eradicate global hunger, safeguard the soil on which our lives depend, and generate economic resilience for farming households and the countries in which they live.

Responsibilities

• Direct the operations of the Executive Director (ED) and Sustain Program Office and maintain constant interface between the team and the organization to ensure that the key issues are proactively managed and addressed;
• Support in leading the Sustain Africa program aspects such as administration, operations, finance, and human resources under the lead of the Executive Director;
• Manage the flow of internal and external communications from the ED’s office to ensure consistent, clear, and timely messaging;
• Perform administrative tasks such as setting up an efficient office filing system, maintaining office facilities, custody of office assets and ensuring that they are in a good working condition;
• Lead in designing, managing and efficiently running program events across the region involving travelling across the region;
• Respond to enquires through all communication channels and support in social media and website management;
• Arrange meetings, prepare meeting documents, and take minutes during meetings. Additionally, assist in preparing program financial narratives and communications reports;
• Manage travel logistics such as booking accommodations and organizing airport transfers for staff and guests;
• Support, implement and monitor programs as directed and see to it that programs are accomplished in a timely manner with delivery of results and impact as keys;
• Undertake any other duties as assigned by the Executive Director.

Reporting and Work Relationships

• The Program Administrator will report to the Executive Director, Sustain Africa Program.
• This is a national recruitment with a duty station at the IFDC Nairobi office based in Kenya.

Benefits

• IFDC’s benefits include annual and sick leave, health and group life insurance coverage, a 13th-month salary, social security and pension contribution in compliance with local laws and end-of-contract benefits.
• The salary grade for this position is BG 7 with a proposed startingl salary of KES 215,646 gross per month. The determination of new employee salaries takes into account various factors. These include the salary range linked to the assigned job grade, the candidate’s qualifications in relation to the job’s responsibilities and prerequisites, internal fairness, the competitive state of the job market, as well as potential organizational and budgetary considerations.

Diversity Clause

• IFDC is committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion, and offers equal employment opportunities based on ability, performance, and potential. Equal opportunity is integral to the recruitment and selection practices at IFDC. IFDC recognizes the value in recruiting employees with different backgrounds, knowledge, experiences, perspectives, and beliefs. IFDC recognizes and values the contribution of people with a diverse background in capabilities, experience, and perspectives. Diversity encompasses gender, age, experience, education, ethnicity, religion, sexual orientation and cultural backgrounds as well as other dimensions such as lifestyle and family responsibilities.

About Program/Project

• Sustain Africa1 was conceived in 2022, as crisis response and resilience initiative in support of smallholder farmers (SHFs) growing food crops for domestic markets in Sub-Saharan Africa (SSA). “Sustain” has channelled support from international farm input suppliers and donors2 to farmers, agrodealers, traders and local blenders, mitigating market volatility and promoting sustainable agricultural practices that enhance food security and living incomes within planetary boundaries.
• Starting September 1st, 2024, Sustain Africa launched its current two leading work streams namely the Sustain Africa Fertilizer and Soil Health, covering initiatives such as (i) the Sustain Africa Fertilizer Monitor, an analytics instrument based on IFDC’s AFO platform; (ii) Liming; (iii) other initiatives based on the outcomes of the 2024 AU African Fertilizer and Soil Health Summit.

Required Experience

• A minimum of a Bachelor’s degree in business administration, Business Management or a closely related field;
• At least five years of experience in a similar position with an international organization;
• Strong computer skills and experience in MS office applications and database management;
• Computer literate with good internet skills such as the use of e-mails, group messaging and information gathering;
• Proficiency in English, both in verbal and written communication.

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