Operations & Administration Officer Job Sistema.bio

Sistema.bio, creating value from waste.

At Sistema.bio, we firmly believe that the transition to renewable energy, the reduction of global greenhouse gas emissions, and the adoption of regenerative farming are crucial for ensuring a thriving world for both current and future generations.
We manufacture and distribute high-quality, cost-effective biodigesters across Latin America, Asia, and Africa. Our biodigesters empower farmers to convert waste into renewable energy and organic fertilizer, allowing them to reduce their carbon footprint, increase productivity, and operate more efficiently.
By providing access to innovative biodigester technology, Sistema.bio is dedicated to addressing the interconnected challenges of poverty, food security, and climate change.
We are on a mission to reduce 1% of global greenhouse gas emissions ???? ????.
You have the opportunity to become an integral part of this impactful story!

Your mission at Sistema.bio:

This role will support the Operations and Administration Coordinator in ensuring an effective and efficient environment for operations in the Mt.Kenya region. This is inclusive but not limited to offering comprehensive administrative and fleet management support as required.

You’ll be in charge of:

• Ensuring smooth daily operations within the office by managing schedules, supplies, facilities, and staff needs.
• Managing and maintaining records for company vehicles, including servicing schedules, insurance, and compliance, and monitoring vehicle usage to ensure efficient routing and track fleet-related costs.
• Coordinating fuel top-ups for vehicles across the team to ensure uninterrupted operations and accurately track and record fuel usage and costs for auditing and reporting purposes.
• Monitoring and evaluating the procurement process to identify areas for improvement to ensure timely acquisition of goods and services while maintaining cost efficiency.
• Negotiating with suppliers, maintaining vendor relationships, and ensuring compliance with procurement policies.
• Maintaining and reconciling petty cash funds, ensuring accurate documentation of transactions, and adherence to company policies.

More about YOU:

• Diploma/Degree in Business Management, procurement & supply chain, or any other related field.
• At least 3 years of Experience in Office Management with at least 1 year of procurement experience.
• Experience in fleet management is an added advantage.
• Proficient with MS Office and G suites.
• Good Negotiation skills.
• Excellent Stakeholder coordination and collaboration skills.
• Great Communication skills.
• Planning and organization skills.
• Good Level of customer service.

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