Medical Executive Assistant Jobs Remote

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The Executive Assistant to the Clinical Director provides comprehensive administrative support to both the Residential Clinical Director and the Outpatient Clinical Director. This remote position plays a vital role in ensuring clinical operations run efficiently by managing day-to-day administrative tasks, developing materials, and supporting high-level projects. This position requires excellent communication, organization, and technical skills, as well as the ability to anticipate needs and follow through with minimal direction.

Key Responsibilities:

• Coordinate and manages schedules for the Clinical Director, including internal and external meetings, supervision sessions, and team events.
• Proactively support scheduling of clinical and administrative meetings with therapists, BHTs, psych providers, and other stakeholders.
• Assist with preparation of documents, presentations, and reports based on content and direction provided by the Clinical Director.
• Draft, format, and proofread communication materials including emails, memos, and presentations.
• Develop and maintain tracking spreadsheets, project trackers, clinical dashboards, and meeting agendas in Excel, teams, and Outlook.
• Organize and maintain digital filing systems for clinical operations and staff supervision records.
• Attend designated meetings to take notes, track action items, and follow up on deadlines as assigned.
• Ensure timely documentation and reporting of clinical metrics and quality improvement initiatives.
• Assist with compiling data and materials for audits, licensing reviews, and internal QA/QI processes.
• Monitor project timelines and deliverables to ensure the Clinical Director’s administrative initiatives remain on schedule.
• Communicate and coordinate professionally with internal departments, contractors, vendors, and community partners.
• Identify opportunities to improve workflows and reduce administrative burden for clinical leadership.
• Maintain confidentiality and professionalism in all internal and external communications.
• Ensure follow-through on all initiatives, projects, and administrative tasks assigned or led by the Clinical Director, providing updates and support as needed to drive completion.
• Track progress and follow up on work assigned to direct reports of the Clinical Director to ensure tasks are completed accurately and on time.
• Generate reports as requested by the Clinical Director to support ongoing oversight, planning, and strategic initiatives.

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred.
• At least 3 years of experience in an administrative, executive assistant, or coordinator role supporting senior leadership, preferably in healthcare or behavioral health settings.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and Zoom.
• Strong organizational and project management skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities and maintain composure in a dynamic, fast-paced environment.
• Self-starter who takes initiative, meets deadlines, and exercises sound judgment.
• Familiarity with behavioral health terminology, HIPAA, and clinical workflows is a plus.
• Experience supporting remote teams.

How to Apply

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