HR Admin Assistant NGO Job MedGlobal

HR Jobs. MedGlobal Jobs

The HR Admin Assistant will provide essential administrative and clerical support to the HR function, ensuring smooth day-to-day operations. The role focuses on maintaining accurate records, organizing HR files and archives, supporting documentation workflows, and assisting the HR Coordinator with routine HR and administrative tasks. This role is critical to ensuring data integrity, compliance, and efficient HR operations across HQ.

Main Duties And Responsibilities

• Maintain and update employee records and HR databases digitally on Drive and Odoo.
• Organize, file, and archive HR and administrative documents in line with internal standards.
• Assist in the preparation of contracts, letters, and staff documentation.
• Support HR processes by collecting and verifying required employee documents.
• Assist with payroll preparation by compiling and checking timesheets, leave records, and supporting documents.
• Support data entry, updates, and accuracy checks in Odoo HR modules when required.
• Provide administrative support across HR and office functions, including scheduling meetings, managing correspondences, and supporting other departments as needed.
• Support in preparing reports and maintaining trackers (staff lists, archiving logs, etc.).
• Edit and update documents and its formatting in MS Word as required.
• Act as a first-line support for general HR administrative queries.
• Ensure confidentiality and secure handling of employee data.
• Perform any other HR-related administrative tasks as assigned by the HR Coordinator.

Qualifications And Skills

• University degree in HR, business administration, or related field.
• Minimum 2-3 years of progressive experience in HR operations, employee file management, or HR administration.
• Solid understanding of HR processes and documentation standards.
• Experience with recruitment processes (advertising, screening, shortlisting) is desirable.
• Excellent written and oral communication skills in English and Arabic.
• Strong organizational skills with a high level of accuracy.
• Proficiency in MS Office (Word, Excel, Outlook) and HR software/systems is a must.
• Ability to work independently and manage tasks remotely.
• Previous experience in NGOs/INGOs is required.
• Strong interpersonal skills and ability to collaborate across multicultural teams.

How to Apply

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