Grants & Compliance Associate NGO Job GMH

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Job responsibilities

The job holder will have the following key responsibilities:

Due Diligence & Risk Assessment

• Conduct due diligence on potential grantees following established frameworks, including review of financial statements, audits, legal registrations, governance materials, and sub-grantee oversight systems.
• Perform sanctions screening, anti-money laundering checks, coordinate equivalency determinations for international grants, and charitability assessments.
• Assess financial, operational, legal, and compliance risks using GMH’s risk assessment tools; compile findings into due diligence reports for the Senior Grants Manager and program teams.
• Maintain and update risk-based due diligence frameworks, templates, and standard operating procedures tailored to grant size and complexity as directed by the Senior Grants Manager.
• Manage own due diligence workflow and prioritise multiple concurrent reviews to meet deadlines.
• Add grant applications to Fluxx and ensure information accuracy.
• Track applications through the review process and communicate status updates.

Grant Administration & Compliance

• Execute grant agreement processing, coordinate payment requests, and maintain organised, audit-ready grant files.
• Track grant expenditures against budgets and report variances to the Senior Grants Manager.
• Ensure GDPR-compliant data collection and storage throughout grant workflows.
• Manage grant reporting schedules and follow up with internal programme teams on report submissions; review reports for completeness and compliance, escalating issues to the Senior Grants Manager.
• Monitor intermediary reports on sub-grantee performance and flag compliance concerns.
• Identify documentation or compliance issues that require legal counsel review.

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Grants Management & Systems

• Enter, update, and maintain accurate grant information in Fluxx throughout the grant lifecycle, including due diligence findings, compliance documentation, and reporting.
• Generate routine reports, data extracts, and compliance metrics as requested by the Senior Grants Manager and program teams.
• Provide technical support to grantees and staff on Fluxx functionality and reporting requirements.
• Maintain process documentation and user guides for grants management workflows
• Contribute to system optimisation and process improvement initiatives.

Support & Collaboration

• Respond to GMH program teams and grantee inquiries on due diligence documentation, compliance requirements, grant making and reporting processes.
• Build positive relationships with GMH program teams while ensuring appropriate documentation and oversight.
• Manage grant reporting schedules and proactively communicate deadlines to GMH program teams and grantees.
• Suggest improvements to due diligence and grant administration processes based on hands-on experience.
• Help prepare and manage agendas for weekly internal grant and team meetings.
• Perform other duties and responsibilities as requested.

Requirements:

• The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.
• Demonstrates organisational values of equity, agility, humility, integrity, and care.
• Bachelor’s degree required in a relevant field.
• 3+ years of professional experience in grant management, compliance, due diligence, or related fields, preferably with international development, philanthropy, or non-profit sector.
• Experience with Fluxx or similar grants management platforms required.
• Experience with regranting or intermediary funding models, conducting due diligence in multiple regions, particularly Latin America, Asia, or Africa.
• Strong analytical skills with demonstrated ability to assess financial documents and organisational risk.
• Excellent attention to detail and ability to identify discrepancies or areas of concern.
• Strong project management skills and ability to manage multiple concurrent grants and deadlines.
• Knowledge of international grant making regulations and best practices.
• Excellent written and verbal communication skills in English required.
• Proven ability to collaborate effectively across teams.
• Diplomatic and culturally sensitive approach to working with international partners.
• Excellent interpersonal and communication skills.
• Are passionate about being part of the climate change solution.

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How to Apply

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