Finance Assistant NGO Job UN-Habitat

Finance Assistant NGO Job

This post is located in the Management Advisory and Compliance Service (MACS), UN-Habitat, Nairobi duty station. Under the overall guidance of the Chief, Budget and Finance Unit and direct supervision of the Associate Finance Officer, the incumbent will perform the following functions:

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Responsibilities

Programme and Financial Management:-

• Create budget revisions and allotments in Umoja and other financial systems as appropriate;
• Provide finance and administrative support to the various units and projects;
• Produce annual financial reports for all projects;
• Review and assist with clearing IOVs (Inter Office Vouchers) in liaison with Programme Management Officers (PMOs) and United Nations Office at Nairobi(UNON);
• Assist in the monitoring of outstanding commitments and send summary report to PMOs for their follow-up and action;
• For year-end closure, liaise with all PMOs to ensure that all outstanding commitments are closed and Appendix D (APND) charges are correct as possible.

Donor reporting:–

• Prepare and verify donor reports periodically and when required.
• Prepare and verify donor receipts with regard to contributions received by UN-Habitat.

Project Management and Budget:–

• Assist in the creation of projects and budget account coding blocks;
• preparation of Country Activity Reports;
• preparation of monthly Foundation Non-Earmarked and other fund reports including pre-investment fund reports.

International Public Sector Accounting Standards (IPSAS):–

• Assist in the compilation of IPSAS opening and closing balances in relation to revenue and in monitoring organization-wide compliance with IPSAS accrual accounting requirements in the financial systems.

Umoja ERP System:-

• Compile list of grants for Umoja upload in required templates; participate in the internal working group processes for data cleansing and validation;
• reconciliation of financial data to financial statements;
• verification of data for IPSAS compliance purposes; create and maintain grant and related master data in Umoja;
• analyze cash received from donors and advise on status of budget release;
• Assist in generating various Grant Management (GM) Reports to enhance review and monitoring of grants in good time;
• act as focal point for all GM related issues/queries in Umoja and liaise accordingly with PMOs or key stakeholders

Support to Audit and other Administrative Issues:-

• Prepare spread sheets and other documents for internal and external auditors; Raise shopping carts and funds’ commitment documents;
• Assist administrative assistants in preparation of donor reports for their projects; Identify deposits in bank statements as remitted by donors and other third parties and taking action and/or giving advice on the necessary accounting entries;
• Draft correspondence to various offices as and when the need arises.

Training: Provide guidance and training to interns and new staff serving in the Division.

• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Perform other related duties as may be assigned.

Qualifications

Supplementary training in field of accounting and finance or related fields is required.

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How to Apply

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