Accounts Payable Assistant (Purchase Ledger) Job

Accounting Jobs. Optimise Outsourcing Jobs.

Introduction to the Role

Optimise Outsourcing is recruiting a detail-driven Accounts Payable Assistant to support an established international retail business and take responsibility for end-to-end invoice processing using Sicon Documents and Sage 200. This is a structured, high-volume environment where accuracy, timeliness, and accountability are essential.

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Role Overview

This is a high-volume Accounts Payable role where attention to detail directly impacts stock accuracy and supplier account integrity.
You will work closely with procurement, warehouse/operations teams, suppliers, and the Finance Manager based overseas to resolve issues promptly and ensure invoices move efficiently through the workflow.

About the Client

• Our client is a well-established, leading UK retailer of fireplaces, stoves, flues, and related accessories, operating under strong e-Commerce brands and handling a high volume of transactions. They have invested in modern digital finance processes to improve control, speed, and accuracy, particularly in stock costing and purchase order compliance.
• They value trust and transparency and work closely with offshore support teams to deliver timely, well-coordinated services.
• For GDPR and confidentiality reasons, the client’s identity will be disclosed at the interview stage.

About Optimise Outsourcing

• Optimise Outsourcing is a UK-registered Employer of Record (EOR) and recruitment partner with a strong operational base in Nairobi. We connect high-performing Kenyan professionals with established international businesses and provide:
• Full HR and operational support
• Structured onboarding and training
• Performance coaching and development
• A professional, office-based working environment
• Joining Optimise means joining a company committed to long-term career growth and operational excellence.

Key Responsibilities

• Process supplier invoices end-to-end using Sicon Documents, ensuring accurate capture, routing, and approval.
• Perform 3-way matching (Invoice → PO → Goods Received/Delivery evidence where applicable), identifying and resolving exceptions promptly.
• Validate invoice pricing against supplier price lists, agreed terms, and purchase order pricing.
• Ensure stock-related invoices are posted with accurate SKUs and correct cost allocation to maintain reliable stock valuation and cost reporting.
• Liaise with suppliers to resolve pricing discrepancies, quantity issues, short deliveries, damages, credit notes, and invoice errors.
• Work with internal teams to correct PO issues (missing POs, incorrect pricing, SKU mismatches, duplicate lines, unapproved variations).
• Maintain clean supplier accounts by reconciling statements, managing outstanding items, and ensuring credits are received and applied correctly.
• Assist with supplier payment runs in line with established approval and control procedures.
• Support month-end close processes including AP cut-off accuracy, GRNI awareness, aged creditor review, and accrual support.
• Contribute to continuous process improvement, helping reduce invoice exceptions and improve first-time-right processing rates.
• This role operates within a structured environment where output, accuracy, and timeliness are monitored to maintain quality standards.

Essentials

• Proven experience in a Purchase Ledger / Accounts Payable role (minimum 3 years).
• Experience in a high-volume invoice processing environment.
• Strong 3-way matching experience.
• High attention to detail with a structured, process-driven mindset.
• Confidence in communicating with suppliers and internal stakeholders.
• Comfortable working within defined workflows and approval processes.
• Basic to intermediate Excel skills for reconciliations and data validation.

Desirable (Not Essential)

• Experience with Sage 200.
• Experience with Sicon Documents or similar invoice automation tools.
• Experience in retail, distribution, or stock-led businesses.
• Understanding of stock costing principles and why SKU accuracy and purchase cost integrity are important.

Working Environment & Equipment

• Office-based role in Nairobi.
• All equipment provided, including:
• Computer and monitors
• Headset and telephony systems
• Secure access to required systems
• Candidates are not required to provide their own equipment.
• Remuneration is aligned with experience and current market standards.

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How to Apply (Please Read Carefully)

• To be considered for this role, applicants must complete ALL the following:
• Step 1 — complete the mandatory assessment
• Step 2 — Upload your CV and cover letter via the assessment portal
• Step 3 — submit your application for review

Click Here to Apply

⚠ Applications without completed assessments will not be reviewed.