Purchasing & Procurement Officer Job Beachfront Vipingo

Procurement Jobs. Beachfront Vipingo Jobs. Looking for a procurement job in Kenya? Beachfront Vipingo is hiring a Purchasing & Procurement Officer to manage procurement activities and ensure timely and cost-effective purchasing. The role is based in Mombasa and experience in supply chain operations is required.

Job Purpose

• To coordinate the procurement of goods, works and services by ensuring timely sourcing, purchasing and delivery of quality products at competitive prices, while maintaining compliance with the Company’s procurement policies, inventory requirements and applicable regulatory standards.

Key Responsibilities

• Coordinate the procurement of goods, services and works in accordance with approved procurement policies and procedures.
• Prepare and process purchase requisitions, requests for quotations, purchase orders and supplier contracts.
• Source and evaluate suppliers to ensure quality, cost-effectiveness and timely delivery.
• Conduct supplier due diligence and maintain an approved supplier database.
• Negotiate prices, payment terms and service level agreements with suppliers.
• Monitor supplier performance and recommend corrective action where necessary.
• Ensure timely procurement of food, beverages, operating supplies, equipment and other materials required for hotel operations.
• Liaise with user departments to determine procurement needs and delivery schedules.
• Coordinate receiving and inspection of goods to ensure compliance with specifications.
• Monitor inventory levels and initiate replenishment to avoid stock shortages.
• Prepare procurement reports, expenditure analyses and supplier performance reports.
• Ensure compliance with procurement regulations, ethical standards and internal controls.
• Maintain accurate procurement records and documentation.
• Support periodic stock takes and inventory reconciliations.
• Perform any other duties as may be assigned by the Procurement & Stores Manager.

Qualifications

• Bachelor’s Degree in Procurement and Supply Chain Management, Purchasing and Supplies Management, Logistics, Business Administration or a related field from a recognized institution.
• Professional qualification such as CIPS, KISM or an equivalent procurement certification.
• Registered member of the Kenya Institute of Supplies Management (KISM).
• Minimum of three (3) years’ relevant procurement experience, preferably in the hospitality industry.
• Proficiency in ERP systems, inventory management software and Microsoft Office applications, particularly Microsoft Excel.

How to Apply

Interested candidates should submit:

• Application Letter
• Detailed Curriculum Vitae
• Copies of Academic and Professional Certificates

Applications should be sent via email to: hr@beachfrontvipingo.com

Clearly indicate the position applied for in the email subject line.