Procurement Officer Job (100-130K)
Reports To: Procurement Manager — Parent Company
Direct Report(S): Assistant Procurement Officer
Operational Line (Dotted): Site Manager — Client, For Attendance, Rosters, Site Priorities and HSE
Procurement Jobs, Corporate Staffing Services Jobs. Assistant Procurement Officer delivering transactional procurement at the West Pokot Mine including requisition processing, purchase order preparation and order expediting, requiring a diploma or bachelor’s degree in Procurement & Supply Chain Management or Business Administration and minimum 2 years hands-on procurement experience with ERP proficiency, in a mining environment, on-site role in West Pokot.
Our client, Terramin Investments Limited (TIL), is part of a larger investment group and is managing the recruitment process for the West Pokot Mine Site. Successful candidates will be employed by Tuyogh Mining Limited (TML), a subsidiary of Terramin Investments Limited, and will be based at the West Pokot Mine Site.
A mine cannot produce without a continuous supply of the right materials, spares, consumables, fuel and services — delivered on time, at the right quality and at the right price. When procurement fails, operations stop: a crusher waiting for a belt that was not ordered in time, a plant section sitting idle because reagents were not replenished, or a shift unable to start because fuel was not coordinated. Supply chain failure is production failure.
The Procurement Officer will be the lead procurement practitioner at the West Pokot Mine Site. The Procurement Manager at Head Office will set the overall procurement strategy, policies, approved vendor framework, systems and Delegation of Authority, while the Procurement Officer will be responsible for making this framework work effectively at site level.
The role will own site sourcing decisions within delegated authority, manage competitive quotations and site tenders, oversee supplier performance and site service contracts, and coordinate critical supply planning with Maintenance and Stores. The Procurement Officer will also supervise the Assistant Procurement Officer, who will manage the day-to-day transactional procurement cycle. Where the Assistant Procurement Officer processes, the Procurement Officer evaluates, negotiates, approves within delegated limits and controls.
Integrity, Compliance and Procurement Controls
Procurement is one of the highest-integrity-risk functions in any organisation. Suppliers may seek preferential treatment, expedited payments or informal arrangements, either directly or indirectly. The expectation is clear: the company’s procurement process must be followed consistently and without exception.
Awarding business outside the approved process, accepting gifts or benefits from suppliers, splitting orders to circumvent approval thresholds, or assisting anyone to bypass procurement controls will be treated as serious misconduct. The organisation maintains zero tolerance for procurement corruption, and candidates should understand and be comfortable with this expectation before accepting the role.
Segregation of duties is a core control within the role. Procurement sources and orders; Stores receives, holds and issues stock; while Finance verifies and processes supplier payments. The Procurement Officer will therefore not receive goods into stock, hold store keys or approve supplier payments.
West Pokot Supply Environment
The West Pokot Mine Site is remote, presenting unique supply-chain challenges. Urban suppliers may not always be able to reliably service the site, while the local supply base is still developing. The Procurement Officer will therefore be expected to build and maintain a dependable supplier network, including credible local suppliers in line with the company’s local-content commitments.
This must be achieved without compromising price, quality, availability, delivery timelines, procurement controls or ethical standards. The successful candidate will need to balance operational urgency with strong procurement discipline, ensuring that the mine has what it needs to operate while maintaining transparency, accountability and value for money.
Near-term priorities include:
- Reviewing all open purchase orders, supplier accounts and site service contracts within the first 30 days and clearing any backlog;
- Agreeing a critical spares and long-lead items list with Maintenance and Stores, with reorder points and lead times;
- Establishing framework or term agreements for high-volume site categories (fuel, lubricants, PPE, consumables, transport);
- Building a vetted local supplier register in line with the client’s local content commitments; and
- Coaching the Assistant Procurement Officer to a fully independent, audit-ready standard.
Role Purpose
To lead procurement at the West Pokot Mine Site — sourcing goods, services and works competitively and within the Delegation of Authority; managing supplier performance and site contracts; planning critical supply so that operations are never stopped by a missing part; enforcing procurement controls and segregation of duties; and supervising the Assistant Procurement Officer — so that the client obtains value for money with full compliance and integrity. The Procurement Officer is personally accountable for the integrity of every site procurement decision.
Role Accountabilities
| Area of Accountability | Typical Behaviours at The Right Level | Performance Indicators |
| The Client’s Values — Safety Non-negotiable | Takes personal responsibility for safety at all times and complies with all site HSE proceduresEnsures suppliers, transporters and contractors are briefed on the client’s site safety and access requirements before arriving on siteEnsures Safety Data Sheets (SDS) accompany all hazardous materials and chemicals orderedSpecifies correct PPE, safety-critical spares and certified equipment — never substitutes on price aloneReports hazards, unsafe deliveries and non-compliant contractor behaviour to the Site Manager promptlyLeads by example on safety and ensures the Assistant Procurement Officer is inducted and compliant | Zero safety incidents attributable to procurement activitiesSDS on file for 100% of hazardous materials procuredZero substitutions of safety-critical items without technical approvalHazards and non-compliant deliveries reported immediately |
| The Client’s Values — Teamwork Always | Works closely with Mining, Processing, Maintenance, Stores, Site HR, the Site Accountant and the Head Office procurement teamCommunicates order status, delivery timelines and supply risks proactively — no surprises for end usersManages expectations honestly when lead times are constrainedShares supplier and market intelligence openly to benefit the whole operationSupports colleagues during shutdowns, emergencies and high-volume periods | End users updated proactively — no chasing requiredZero stockouts of critical items attributable to communication failurePositive feedback from site departments and Head Office procurementCross-functional issues raised early and resolved constructively |
| The Client’s Values — Professionalism Always | Processes every procurement transaction accurately, completely and to audit standardNever solicits, accepts or facilitates gifts, payments or undisclosed benefits from any supplier — under any circumstancesDeclares any actual or potential conflict of interest in writing before it arises in a transactionReports any supplier approach for preferential treatment to the Procurement Manager immediatelyTells the line manager what they need to hear — supply risks, vendor failures and process gaps — not just what is comfortable | Zero undisclosed supplier relationships, gifts or benefitsConflict-of-interest declarations currentProcurement records audit-ready at all timesSupplier approaches reported same day |
| The Client’s Values — Cost Consciousness Always | Asks “how much and what will we get?” before committing any client fundsObtains competitive quotations in line with policy thresholds — no sole sourcing without written authorisationEvaluates total cost of ownership — price, quality, lead time, transport and after-sales support — not price aloneIdentifies opportunities for consolidation, framework agreements and reliable local sourcingFlags pricing anomalies, overcharging and quality discrepancies immediately | Competitive quotations documented for all applicable purchasesZero unauthorised sole-source purchasesDocumented savings and cost-avoidance reported monthlyPricing anomalies identified and challenged |
| Sourcing, Quotations & Supplier Selection 20% | Leads requests for quotation (RFQs) and site tenders above the Assistant’s threshold, in line with the Procurement PolicyEvaluates bids on total cost of ownership, technical compliance, lead time and supplier capability, with end-user technical inputNegotiates price, delivery, payment and warranty terms within delegated authorityPrepares evaluation reports and award recommendations for approval by the Procurement Manager where above own limitApproves sole-source or emergency purchases only with documented justification and the required authority | 100% of purchases above threshold competitively sourced and documentedEvaluation reports on file for every awardNegotiated savings reported monthlyZero awards outside the Delegation of Authority |
| Purchase Order Review, Release & Procure-to-Pay Control 20% | Reviews purchase orders prepared by the Assistant for correct specification, pricing, supplier, cost centre and authorisation before releaseReleases purchase orders in the ERP within delegated limits; routes higher values to the Procurement ManagerPrevents order splitting, retrospective orders and verbal commitments — no order without an approved requisitionWorks with Stores and the Site Accountant on three-way matching (PO, GRN, invoice) and resolves mismatches quicklyEnsures supplier invoices reference valid POs and that only eTIMS-compliant suppliers are used | Zero purchase orders released without proper authorisationZero retrospective or split ordersPO-to-invoice mismatches resolved within 5 working daysApproved requisitions converted to PO within agreed turnaround |
| Supplier Performance, Contracts & Local Content 15% | Manages site supplier relationships, including onboarding, due diligence (KRA PIN, tax compliance, registration, references) and approved vendor list updates via Head OfficeTracks supplier performance on delivery, quality, price and responsiveness, and conducts quarterly reviews of key suppliersAdministers site service contracts and term agreements — scope, rates, renewals and contractor complianceDevelops capable local suppliers in line with the client’s local content commitments, without compromising standardsEscalates persistent non-performance and recommends corrective action or replacement | Supplier scorecards current for all key suppliers100% of new suppliers fully vetted before first orderZero lapsed site contracts or services without valid agreementLocal supplier participation reported quarterly |
| Supply Planning, Critical Spares & Logistics 15% | Works with Maintenance, Mining, Processing and Stores to forecast demand and plan long-lead and critical itemsMaintains the critical spares list with min/max levels and lead times; triggers replenishment ahead of stockout riskCoordinates inbound logistics, transport and, with Head Office, imports and customs clearanceManages emergency procurement quickly while keeping full documentation and retrospective approval to a minimumIdentifies slow-moving and obsolete stock with Stores and recommends disposal or reallocation | Zero production stoppages attributable to procurement or planning failureCritical spares list reviewed monthly with MaintenanceEmergency purchases below agreed share of total spendInbound delivery lead times tracked and improving |
| Supervision & Development of the Assistant Procurement Officer 10% | Allocates, reviews and signs off the Assistant’s work dailySets objectives, holds regular one-on-ones and contributes to formal performance reviewsTrains and coaches on the Procurement Policy, ERP, documentation and integrity standardsPlans cover so that site procurement runs without gaps during rosters and leaveAddresses performance or conduct issues promptly and in line with HR policy | Assistant’s objectives set and reviewed on scheduleMeasurable improvement in Assistant’s accuracy and turnaroundZero procurement coverage gaps during leave or roster changesReview sign-off evidenced on purchase orders and files |
| Compliance, Governance & Audit 10% | Applies the Procurement Policy, SOPs and Delegation of Authority consistently and recommends improvements to the Procurement ManagerMaintains complete, retrievable procurement files for every transaction — requisition to paymentSupports internal and external audits and closes procurement-related findings on timeMaintains the site conflict-of-interest and gifts registerEnsures regulated items (explosives-related, chemicals, fuel) are procured only from licensed suppliers | Zero repeat audit findings on site procurement100% of files complete on audit samplingGifts and conflict-of-interest register currentZero purchases of regulated items from unlicensed suppliers |
| Reporting & Spend Analysis 10% | Delivers weekly and monthly site procurement reports to the Procurement Manager — open orders, turnaround, savings, supplier performance and risksAnalyses site spend by category and supplier to identify consolidation and saving opportunitiesProvides procurement inputs to site budgeting and cost reviews with the Site AccountantPrepares ad hoc analysis as requested by the Procurement Manager or Site Manager | Weekly and monthly reports delivered on timeCategory spend analysis completed quarterlySavings opportunities identified and tracked to deliveryAd hoc requests delivered within agreed timelines |
Qualifications & Experience
- Bachelor’s degree in Procurement & Supply Chain Management, Purchasing, Commerce or a related field — required
- CPSP-K (Certified Procurement and Supply Professional of Kenya) or CIPS Level 4 Diploma — required; CIPS Level 5 or higher an advantage
- Registered member of the Kenya Institute of Supplies Management (KISM) in good standing, as required under the Supplies Practitioners Management Act — required
- Minimum 4 years’ progressive procurement experience, of which at least 2 years in mining, construction, oil & gas, heavy industry or a remote-site operation
- At least 1 year supervising, reviewing or formally mentoring junior procurement or stores staff
- Proven experience running RFQs and tenders, evaluating bids, negotiating terms and preparing award recommendations
- Experience procuring mining or heavy equipment spares, fuel and lubricants, PPE, consumables and site services
- Experience administering service contracts and managing supplier performance
- Working knowledge of imports, customs clearance and inbound logistics to remote locations
- Proficiency in ERP procurement modules (Pronto, SAP, Oracle or equivalent) and advanced Microsoft Excel
- Working knowledge of Kenyan tax requirements affecting procurement — VAT, Withholding Tax, eTIMS and supplier tax compliance
- Demonstrated high integrity — this role commits company expenditure and manages supplier relationships with significant corruption risk. A valid Certificate of Good Conduct is a condition of appointment
- Willing to reside at the West Pokot Mine Site on the approved roster
How to Apply
If you are up to the challenge and possess the necessary qualifications and experience, please send your CV, quoting only the job title in the email subject (Procurement Officer – West Pokot), to vacancies@corporatestaffing.co.ke before 18th October 2026
NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying
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