Procurement Manager NGO Job BRAC, Nairobi, Kenya

Job Summary

The Procurement Manager is responsible for overseeing and managing the procurement function within the organization. This role involves leading a team (where applicable), implementing procurement strategies, and ensuring the efficient and cost-effective acquisition of goods and services while adhering to all relevant policies, regulations, and ethical standards.

Major Responsibilities

• Implement procurement strategies that align with the organization’s goals, objectives, and financial targets.
• Continuously assess and adapt strategies to meet changing market conditions and business needs.
• Where applicable, train, and coach the CO procurement teams, fostering a high-performance and collaborative work environment.
• Participate in  the selection, evaluation, and management of vendors and suppliers, including prequalification, negotiation, and performance assessment.
• Maintain a portfolio of reliable and high-quality suppliers.
• Negotiate with suppliers to secure favorable terms, competitive pricing, and service level agreements.
• Monitor procurement costs and seek cost-saving opportunities without compromising quality.
• Ensure that all procurement activities adhere to relevant laws, regulations, and company policies.
• Establish and maintain a compliance program to manage and mitigate risks.
• Manage the creation and processing of purchase orders, ensuring accuracy and timely execution.
• Oversee the drafting, review, and execution of procurement contracts in collaboration with the legal department.
• Ensure contract compliance and manage contract renewals and amendments.
• Develop and maintain positive relationships with key suppliers through framework agreements to ensure timely deliveries, quality products, and issue resolution.
• Conduct regular supplier performance reviews and recommend improvements.
• Generate reports and analyze data to provide insights into procurement efficiency, cost savings, and vendor performance.
• Collaborate with other departments, such as to understand their procurement needs and ensure timely fulfillment.
• Prepare and submit standard monthly, quarterly and annual reports and other supporting documents to the Country Director.
• Uphold the BRAC vision, mission, core values and policies including an effective safeguarding policy;
• Any other duties that may be assigned by the supervisor

KPIs

• An annual procurement plan
• Quality and timely procurements to meet program satisfaction
• An updated list of prequalified service providers and suppliers
• Timely submission of reports
• Low turnaround time for all purchases
• Percentage reduction in procurement costs compared to the budget.
• To preserve proper documents to avoid audit issues
• Supplier satisfaction score or feedback from suppliers
• 100% compliance to the Performance Management System board timeline expectations and leave guidelines

Experience (Including sector/industry):

• 5+ years’ experience in procurement in a reputable organization, preferably in the NGO setting

Knowledge, Skills & Competencies

• Strong negotiation and vendor management skills.
• Excellent communication and interpersonal skills.
• Proficiency in procurement software and tools.
• In-depth knowledge of relevant legal and regulatory requirements.
• Analytical and problem-solving abilities.
• Leadership and team management skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Integrity
• Negotiation skills
• Proficient computer skills; word, PowerPoint, Excel
• Critical thinking, good judgement and objective decision making
• Organization skills

Education

• Degree in Procurement/Supply Chain Management/Business Studies or such  related field
• Master’s degree in supply chain or Procurement is desirable

How to Apply

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