Assistant Procurement Officer Job (100-130K)
Reports To: Procurement Officer — Client (West Pokot Mine Site)
Line Manager: Procurement Officer — Client, West Pokot Mine Site
Procurement Jobs, Corporate Staffing Services Jobs. Assistant Procurement Officer delivering transactional procurement at the West Pokot Mine including requisition processing, purchase order preparation and order expediting, requiring a diploma or bachelor’s degree in Procurement & Supply Chain Management or Business Administration and minimum 2 years hands-on procurement experience with ERP proficiency, in a mining environment, on-site role in West Pokot.
Terramin Investments Limited (TIL) is the parent company managing the recruitment process for this position. The successful candidate will be employed by Tuyogh Mining Limited (TML), a subsidiary of TIL, and will be based at the West Pokot Mine Site.
Every shift depends on a steady flow of materials, spares, consumables, fuel and services. Behind that flow sits a daily cycle of requisitions, quotations, purchase orders, delivery follow-ups and paperwork. If that cycle is slow, inaccurate or poorly documented, operations wait and audits fail.
The Assistant Procurement Officer runs that transactional cycle on site, under the direct supervision of the Procurement Officer. The role turns approved requisitions into accurate draft purchase orders, collects and compares quotations, expedites deliveries, keeps every procurement file complete and keeps end users informed. The Procurement Officer reviews, negotiates, releases orders and makes award decisions; the Assistant makes sure the groundwork behind those decisions is accurate, complete and on time.
Procurement is one of the highest integrity-risk functions in any organisation. Suppliers will seek preferential treatment, expedited payments or informal arrangements — directly and indirectly. The answer to every such approach is the same: the client’s procurement process, applied without exception. Awarding business outside the approved process, accepting gifts or benefits from suppliers, splitting orders to avoid approval thresholds, or helping anyone circumvent procurement controls is gross misconduct and will be treated as such. The client has zero tolerance for procurement corruption, and this must be clearly understood before accepting this role.
Segregation of duties protects both the client and the Assistant. Procurement sources and orders; Stores receives, holds and issues stock; Finance verifies and pays. The Assistant does not receive goods into stock, hold store keys, award business or commit the client to any expenditure. Remote-site conditions add pressure to cut corners — the Assistant is expected to hold the process under that pressure and escalate rather than improvise.
Near-term priorities include:
- Bringing the purchase order register up to date, with every open order tracked to delivery;
- Building a complete, audit-ready file for every site purchase — requisition to payment;
- Achieving the agreed requisition-to-draft-PO turnaround on all routine requests; and
- Learning the West Pokot supply landscape — reliable suppliers, lead times and transport options.
Role Purpose
To deliver accurate, timely and fully documented transactional procurement at the West Pokot Mine Site — processing approved requisitions, preparing purchase orders for review, collecting and comparing quotations, expediting deliveries and maintaining complete procurement records — under the supervision of the Procurement Officer and in line with the client’s Procurement Policy, Delegation of Authority and zero-tolerance integrity standards. The Assistant Procurement Officer is personally accountable for the accuracy and integrity of every transaction they process.
Role Accountabilities
| Area of Accountability | Typical Behaviours at The Right Level | Performance Indicators |
| The Client’s Values — Safety Non-negotiable | Takes personal responsibility for safety at all times and complies with all site HSE proceduresEnsures suppliers, transporters and contractors are briefed on the client’s site safety and access requirements before arriving on siteEnsures Safety Data Sheets (SDS) accompany all hazardous materials and chemicals orderedSpecifies correct PPE, safety-critical spares and certified equipment — never substitutes on price aloneReports hazards, unsafe deliveries and non-compliant contractor behaviour to the Site Manager promptly | Zero safety incidents attributable to procurement activitiesSDS on file for 100% of hazardous materials procuredZero substitutions of safety-critical items without technical approvalHazards and non-compliant deliveries reported immediately |
| The Client’s Values — Teamwork Always | Works closely with Mining, Processing, Maintenance, Stores, Site HR, the Site Accountant and the Head Office procurement teamCommunicates order status, delivery timelines and supply risks proactively — no surprises for end usersManages expectations honestly when lead times are constrainedShares supplier and market intelligence openly to benefit the whole operationSupports colleagues during shutdowns, emergencies and high-volume periods | End users updated proactively — no chasing requiredZero stockouts of critical items attributable to communication failurePositive feedback from site departments and Head Office procurementCross-functional issues raised early and resolved constructively |
| The Client’s Values — Professionalism Always | Processes every procurement transaction accurately, completely and to audit standardNever solicits, accepts or facilitates gifts, payments or undisclosed benefits from any supplier — under any circumstancesDeclares any actual or potential conflict of interest in writing before it arises in a transactionReports any supplier approach for preferential treatment to the Procurement Officer immediatelyTells the line manager what they need to hear — supply risks, vendor failures and process gaps — not just what is comfortable | Zero undisclosed supplier relationships, gifts or benefitsConflict-of-interest declarations currentProcurement records audit-ready at all timesSupplier approaches reported same day |
| The Client’s Values — Cost Consciousness Always | Asks “how much and what will we get?” before committing any client fundsObtains competitive quotations in line with policy thresholds — no sole sourcing without written authorisationEvaluates total cost of ownership — price, quality, lead time, transport and after-sales support — not price aloneIdentifies opportunities for consolidation, framework agreements and reliable local sourcingFlags pricing anomalies, overcharging and quality discrepancies immediately | Competitive quotations documented for all applicable purchasesZero unauthorised sole-source purchasesDocumented savings and cost-avoidance reported to the Procurement OfficerPricing anomalies identified and challenged |
| Purchase Requisition & Purchase Order Processing 30% | Receives requisitions from site departments and checks they are properly authorised, coded and sufficiently specifiedReturns incomplete or unauthorised requisitions to the requester with a clear explanationPrepares draft purchase orders in the ERP with correct descriptions, quantities, prices, supplier and cost centre for the Procurement Officer’s review and releaseRaises routine low-value orders from approved vendors or framework agreements within the threshold set by the Procurement OfficerMaintains a current purchase order register with real-time status of every order | Approved requisitions converted to draft PO within 24 hoursZero POs prepared from unauthorised requisitionsPurchase order register current at all timesDraft PO error rate below agreed threshold |
| Quotation Collection & Supplier Administration 20% | Sources from the approved vendor list first and escalates to the Procurement Officer when an approved vendor cannot supplyRequests and collects the required number of quotations per policy thresholds and records them completelyPrepares quotation comparison sheets for the Procurement Officer’s evaluation and decisionCollects supplier onboarding documents (KRA PIN, tax compliance, registration, bank details) for vettingNever awards business, confirms an order or commits the client to any expenditure | Quotations documented for all applicable purchasesComparison sheets accurate and submitted on timeSupplier onboarding files complete before first orderZero commitments made to suppliers outside the approved process |
| Order Expediting & Delivery Coordination 20% | Follows up open orders with suppliers and transporters to confirm dispatch and delivery datesUpdates requisitioning departments proactively on order status and expected deliveryCoordinates delivery schedules and site access with Stores and SecurityEscalates delays, supplier non-performance and quality issues to the Procurement Officer within 24 hoursSupports the Procurement Officer during emergency procurement with fast, documented follow-up | Overdue orders followed up dailyDelays escalated within 24 hours of identificationEnd users updated proactively — no chasing requiredZero unplanned site deliveries arriving without Stores notice |
| Goods Receipt Documentation & Invoice Matching Support 15% | Obtains Goods Received Notes (GRNs) from Stores and attaches them to the relevant purchase order fileFollows up delivery discrepancies, returns and credit notes with suppliers until closedSupports the Site Accountant with three-way matching queries (PO, GRN, invoice)Ensures SDS and certificates of conformity are received for applicable items | GRNs on file for all delivered ordersDelivery discrepancies resolved within 5 working daysInvoice matching queries answered within 48 hoursCompliance documents on file for all applicable items |
| Records, Reporting & Administration 15% | Maintains a complete, organised physical and digital file for every purchase — requisition, quotations, PO, GRN, invoice and correspondencePrepares weekly open-order and procurement status reports for the Procurement OfficerUpdates supplier contact and performance data as instructedSupports audits with complete documentation on requestCarries out other reasonable procurement and logistics duties assigned by the Procurement Officer | Procurement files audit-ready at all timesWeekly reports submitted on time and accurateAudit requests fulfilled within agreed timelinesAssigned duties completed to the required standard |
Qualifications & Experience
- Diploma or Bachelor’s degree in Procurement & Supply Chain Management, Purchasing, Business Administration or a related field — required
- CPSP-K (or CIPS Level 2–3) completed or in progress — advantageous
- Registered member of the Kenya Institute of Supplies Management (KISM), or willing to register within 6 months of appointment
- Minimum 2 years’ hands-on procurement or purchasing experience in an operational environment
- Experience preparing purchase orders, collecting and comparing quotations, and maintaining procurement records
- Experience using an ERP or procurement system (Pronto, SAP, Oracle, Sage or equivalent)
- Competent Microsoft Excel skills for order tracking and reporting
- Experience in mining, construction, manufacturing or a remote-site environment strongly preferred
- Basic understanding of VAT, Withholding Tax and eTIMS invoice requirements
- Absolute personal integrity. A valid Certificate of Good Conduct is a condition of appointment
- Highly organised — able to track many open orders at once without losing detail
- Willing to reside at the West Pokot Mine Site on the approved roster
How to Apply
If you are up to the challenge and possess the necessary qualifications and experience, please send your CV, quoting only the job title in the email subject (Assistant Procurement Officer – West Pokot), to jobs@corporatestaffing.co.ke before 18th October 2026
NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying
1. Applying For Jobs That You Qualify But Not Getting Interviews?
Click Here And Get An Expert Review Of Your CV From Our Recruitment Team Plus 3 Months Job Search Assistance. Land Your Next Job Faster.
2. Register your CV with us today for a better job.
Upload your CV to be considered for jobs that match your skills, experience and career level. Upload your CV here — It's free.
3. Stay relevant in a competitive job market.
Register for short professional courses starting next month. See courses starting next month.
4. Pass Your Next Job Interview With Confidence
Learn how to confidently sell your value and negotiate best salary in interviews. Click here for interview preparation. Interview with confidence.
Job Seeker Testimonials
Since 2011 Corporate Staffing has helped over 13,000 job seekers across Kenya secure new jobs with our clients. Read our job seekers’ success stories here.
Employer Services:
Advertise Your Job Vacancy
Explore Our Recruitment Services
Discover Our HR Services
Employer Of Record Service In Kenya
Payroll Processing Service
Training Services:
Leadership training for supervisors & managers
Sales Training for your team
Customer service training