Accountant Job (70-75K)

Reporting to: Finance and Administration Manager

Accounting Jobs, Corporate Staffing Services Jobs. Accountant managing day-to-day financial operations including accounts payable and receivable, payroll, inventory controls and statutory compliance, requiring CPA(K) qualification, a bachelor’s degree in Accounting, Finance or Commerce and minimum 5 years relevant accounting experience with QuickBooks proficiency, in a laboratory and consultancy services environment, on-site role.

Job Overview

Our client is an established laboratory and consultancy services provider offering professional testing, inspection, consultancy, training, and related technical services to businesses and organisations. The company is seeking a hands-on and solution-oriented Accountant to support its financial and operational functions.

The Accountant will be responsible for managing the day-to-day financial operations of the organisation, with a strong focus on accounts payable, accounts receivable, inventory, payroll, statutory compliance, reconciliations, billing, collections, and financial controls.

The successful candidate will work closely with Management and other departments to ensure accurate financial records, timely payments and collections, proper inventory controls, and efficient financial processes. The role requires a solution-oriented professional who can identify financial and operational challenges and recommend practical solutions.

Key Responsibilities

1. Accounts Payable & Supplier Management

• Manage supplier invoices and ensure timely and accurate processing of payments.
• Verify supplier invoices against purchase requests, delivery notes, quotations, contracts, and approved documentation.
• Maintain accurate supplier records and reconcile supplier accounts.
• Ensure approved supplier payments are processed within the required timelines.
• Follow up on outstanding supplier documentation and resolve payment discrepancies.
• Support negotiations and identification of cost-saving opportunities where appropriate.

2. Accounts Receivable, Billing & Collections

• Prepare accurate client quotations for laboratory testing, consultancy, training, audits, and related services.
• Prepare and issue invoices based on approved quotations, contracts, LPOs, and services rendered.
• Ensure all services provided are billed accurately and on time.
• Maintain an updated accounts receivable schedule.
• Monitor outstanding balances and follow up with clients to ensure timely collections.
• Resolve billing queries in coordination with the relevant departments.
• Prepare regular debtor and collection reports for Management.

3. Financial Reporting & Reconciliations

• Maintain accurate and up-to-date accounting records.
• Prepare monthly financial reports and management summaries.
• Conduct timely bank, supplier, customer, and other relevant reconciliations.
• Monitor revenue, expenses, cash flow, and overall financial performance.
• Provide Management with financial information and insights to support decision-making.
• Maintain proper documentation and audit trails for all financial transactions.
• Support internal and external audits when required.

4. Payroll & Statutory Compliance

• Process monthly payroll accurately and within the required timelines.
• Ensure accurate calculation and remittance of statutory deductions.
• Prepare and submit statutory returns, including PAYE, NSSF, SHA, Housing Levy, NITA, VAT where applicable, and other statutory obligations.
• Maintain a statutory compliance calendar and ensure all payments and filings are completed on time.
• Maintain proper records and supporting documentation for statutory submissions.
• Liaise with relevant statutory bodies, auditors, and tax advisers when required.

5. Inventory & Stock Control

• Maintain accurate accounting records for laboratory consumables, reagents, chemicals, PPE, stationery, and other operational supplies.
• Verify stock received against supplier documentation and approved purchase requests.
• Support stock-taking, stock reconciliation, and investigation of variances.
• Monitor stock usage, wastage, expiries, and abnormal consumption.
• Maintain accurate inventory records and prepare regular stock reports.
• Work closely with Stores, Procurement, Laboratory, and Operations teams to strengthen inventory controls.

6. Cost Control & Operational Finance

• Monitor operating expenses and identify areas for improved cost efficiency.
• Review purchase requests and ensure they are properly supported and approved.
• Manage petty cash, operational advances, fuel expenses, and other business-related expenses.
• Reconcile travel and fieldwork expenses and ensure supporting documentation is complete.
• Monitor transport and operational costs and ensure accurate posting in QuickBooks.
• Identify financial or operational challenges and recommend practical solutions.

7. Asset & Contract Management

• Maintain an updated fixed asset register, including laboratory equipment, office assets, tools, and other company assets.
• Ensure newly acquired assets are properly recorded and tagged.
• Maintain records of client contracts, supplier agreements, subscriptions, licences, and renewals.
• Monitor contract expiry dates, pricing, payment terms, and other financial obligations.
• Flag financial or contractual risks to Management in good time.

8. Internal Controls & Business Support

• Ensure proper financial controls, approvals, documentation, and filing are maintained.
• Work closely with Laboratory, Consultancy, Operations, Stores, Procurement, and Client Service teams.
• Support Management with timely and accurate financial information.
• Identify gaps in financial processes and recommend improvements.
• Promote financial discipline, accountability, and cost awareness across the organisation.

Key Qualifications & Experience

• CPA(K) qualification is required.
• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• A minimum of 5 years of relevant accounting experience.
• Proven experience managing accounts payable, accounts receivable, payroll, and inventory.
• Strong knowledge of statutory compliance and payroll deductions.
• Proficiency in QuickBooks will be a plus.
• Experience with financial reconciliations, billing, collections, and financial reporting.
• Experience working in a laboratory, healthcare, consultancy, manufacturing, or other operationally intensive environment will be an added advantage.

Key Competencies

• Solution-oriented and proactive approach to work.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good communication and interpersonal skills.
• Ability to work independently and meet strict deadlines.
• Strong financial controls and accountability.
• Ability to work collaboratively across different departments.
• High level of integrity and confidentiality.

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV, quoting only the job title in the email subject (Accountant), to jobs@corporatestaffing.co.ke before 15th October 2026.