Secretary Job Alupe University College

Secretary Job

Minimum Qualification and Experience

For appointment to this grade, a candidate must have:

Diploma in Secretarial Studies with three (3) years’ working experience;
OR

Stage III Single and Group certificates with nine (9) years working experience;
OR

Bachelor’s degree in any of the following disciplines: Secretarial Studies, Business Office Management, Business Management or equivalent qualifications from a recognized and accredited institution;
Proficiency in computer applications; and
Demonstrated merit and ability as reflected in work performance and results.

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Duties and responsibilities at this level will entail:

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Operating office equipment;
• Handling telephone calls and appointments;
• Maintaining office diary and travel itineraries;
• Managing office protocol;
• Ensuring security of office records, documents and equipment;
• Maintaining an up-to-date filing system in the office;
• Preparing responses to routine correspondence; and
• Managing office petty cash.

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How to Apply

Applications should be accompanied by an application Letter, a detailed Curriculum Vitae and certified copies of relevant academic and professional certificates, National Identity Card or valid Passport, testimonials, e-mail addresses, telephone contacts and any other relevant supporting documents.

Applicants if shortlisted must show up to date and valid evidence of compliance with provisions of Chapter 6 of the constitution of Kenya, with specific reference to clearance by the following bodies;

• Kenya Revenue Authority,
• Higher Education Loans Board,
• Ethics and Anti-Corruption Commission,
• Directorate of Criminal Investigation (Certificate of Good Conduct),
• Registered Credit Reference Bureau

Applicants should provide names, telephone numbers and contact addresses of three (3) referees and request their referees to send their confidential reports to recruitment@au.ac.ke or addressed to the undersigned to be received on or before 9th June, 2025.
Five hard copies should be sent by post or hand delivery to the Administration Registry at the Assistant Registrar (Human Resource and Administration) office and a soft copy in PDF format of the application documents with the reference numbers of the positions applied for clearly indicated, should be sent to recruitment@au.ac.ke.
Applications should be addressed to the undersigned to be received on or before 9th June, 2025 by 5:00 p.m.

Deputy Vice Chancellor (Administration, Finance and Development)
Alupe University
P.O. Box 845-50400 BUSIA (KENYA)