By Ruoro Kairu
Money is an important aspect of running a company. At the end of the month, employees expect timely and accurate payments.
When your payroll system is efficient, it helps the business run smoothly. Besides making timely payments to your employees, you’re also compliant with the laws and procedures provided by the government.
Who handles payroll in your organization? In different companies, different professionals are tasked with managing the payroll system.
In some organizations, it is managed by the finance department, others still, the HR is in charge of payroll.
While running payroll, there are certain habits you need to nature for maximum efficiency and overall success. These habits include;
1. You should be organized
When managing payroll, you’ll deal with an array of information such as names, numbers, reports, records, and deadlines. You should have an organized system to capture this information.
Have a clear filing system that you can easily refer to as well as makes changes when you need to. You can also have a backup of this information in case it is tampered with or you can’t access it due to a technical hitch.
2. You should be accurate
Accuracy is crucial while dealing with payroll. While it is still possible to have an error, you should ensure you have a way to capture and correct these errors before they can affect the employees.
Go over the information severally before any authorization.
Recently, there was a case where an employee received less money than they should have. Had the payroll manager gone through the information severally, they would have picked up before the payment was made.
If you’re inaccurate, you could affect the employees, inconvenience the organization and even lead to financial losses.
3. You should communicate effectively
Communication is part of effectively managing the payroll system.
What is needed from the employees? Do they have all the requirements? What do you do when an employee does not have their NSSF or KRA pin?
You shouldn’t just assume the employee has the knowledge. As an expert, you should be able to effectively communicate with the employee on the importance of these documents. You can also guide them on how to acquire the documents.
How effective you are at communication will to a large determine how successful you are.
4. You should record important details
Having records will help make your tasks easier. If there’s a communication that affects an employee or the company, you should record it.
Put everything in writing. This way, when you’re questioned over an action, you have the record in place
Payroll is a crucial element of a business. If you need more information on Payroll, talk to our payroll experts.